Council Meeting

That the November 30th and December 1st, 2021 Council Agenda for the 2022 Budget Review and Deliberations, with the following addendum items, be adopted; Item No. 12.3, Additional public comments in support of an additional leash free dog park; (a) Peter Arbor, (b) Risa Erenberg, (c) Allison Badger and (d) Derek Pritchett One additional comment received after the Addendum was prepared, in support of an additional leash free dog park

That the following minutes be adopted as presented: 1. Minutes of the Council Meeting held on October 20, 2021. 1. Council Minutes of October 20, 2021.pdf 2. Minutes of the Council Meeting held on October 27, 2021. 1. Council Minutes of October 27, 2021.pdf 3. Minutes of the Council Meeting held on November 3, 2021. 1. Council Minutes of November 3, 2021.pdf 4. Minutes of the Council Meeting held on November 10, 2021. 1. Council Minutes of November 10, 2021.pdf

That Council approve the Data Analyst - GIS staffing position, Corporate Services Department, Information Technology Services Division, Business Case Number 22-SI-CS-01, in the amount of $88,000.

That Council approve the Procurement Advisor staffing position, Corporate Services Department, Procurement Services Division, No. 22-SI-CS-02, in the amount of $82,000.

That Council approve the hiring of a second Deputy Fire Chief to meet the current demands, Fire & Rescue Services Department, Fire Prevention/Training Division, No. 22-SI-FS-01, in the amount of $169,900.

That Council approve an Operations and Infrastructure Clerk staffing position, Operations & Infrastructure Department, Environmental Services Division, Business Case Number 22-SR-OI-01, in the amount of $69,750.

That Council approve the Senior Project Manager - Operations and Infrastructure staffing position, Operations & Infrastructure Department, Asset Management & Technical Services Division, Business Case Number 22-SI-OI-02, in the amount of $123,500.

That Council approve Business Case Number 22-TR-CAO-01, Staffing Initiative, for the position of Head/Special Capital Initiatives, Special Capital Projects Division, in the amount of $182,000, and Business Case Number 22-TR-CAO-02, Staffing Initiatives, for the positions of Senior Project Managers, Office of the Chief Administrative Officer, Special Capital Initiatives Division, in the amount of $247,000.

That Council approve the Operations and Infrastructure Clerk staffing position, Roads Division, Business Case Number 22-TR-OI-01 in the amount of $69,750.

That Council approve an additional $25,000 in 2022 for Grant Writing Services, Corporate Strategy, Business Case Number 22-OI-CAO-01.

That Council approve additional funding in the amount of $6,000 for the Jackson's Point Harbour to cover additional contract work to annually harvest the weeds that grow in the harbour dock area, Operating Initiative, Business Case Number 22-OI-RC-01.

That Council approve additional staff hours for the Pefferlaw Ice Pad in the amount of $14,000, Operating initiative, Facilities, Business Case Number 22-OI-RC-02.

That Council approve the retention of services to perform an annual review of the Town's Information Technology infrastructure, the technology security practices, and identify and mitigate cyber security risk within the organization, Business Case Number 22-OI-CS-01, Operating Initiative, in the amount of $20,100.

That Council approve the addition of one Contracted snow plow vehicle, funded 50% from Development Charges, to provide an increased level of service due to increased lane kilometers, increased population density and higher average daily traffic per road, Business Case Number 22-OI-OI-01, Operating Initiative, in the amount of $90,000.

That Council approve the Community Beautification Operating Initiative, Roads Division, Business Case Number 22-OI-OI-02, for community art/beautification installations typically informative and symbolic of community support for social initiatives that are widely supported in the community, in the amount of $20,000.

That Council request the Region of York to provide funding in the amount of $25,000 toward the installation of a second Every Child Matters crosswalk in the Sutton community at the intersection of Dalton Road and Black River Road.

That Council approve additional overtime for Fire and Rescue Services in the amount of $50,000 to maintain staffing with the goal to meet the recommendations of the Fire Master Plan, Operating Initiative, Suppression Division, Business Case Number 22-OI-FS-01.

That the Council Meeting recess at 10:32am.

That Council approve the Health and Safety Pandemic Specialist (Temporary) staffing initiative, Human Resources Department, Business Case Number 22-CG-HR-01, in the amount of $100,000.

That Council approve the Economic and BIA Recovery Staff Resources (Temporary) staffing initiative, Business Case Number 22-CG-DS-01, Development Services Department, in the amount of $100,000.

That Council approve the Enhanced Marketing to Support Economic Recovery operating initiative, Development Services Department, Business Case Number 22-CG-DS-02, in the amount of $50,000.

That Council approve the Waterfront Parks operating initiative, Community Services Department, Parks Division, Business Case Number 22-CG-RC-01, in the amount of $450,000.

That Council approve Recreation Facilities operating initiative funded by COVID-19 Grant and Tax Rate Stabilization Reserve, Community Services Department, Recreation & Facilities Division, Business Case Number 22-CG-RC-02, in the amount of $800,000.

That Council approve the Emerald Ash Borer (EAB) Tree Removal Program, Operations and Infrastructure Department, Road Operations Division, Business Case Number 22-CI-OI-01 in the amount of $1,100,000 to accelerate the removal of the remaining trees over the next three years to reduce liability associated with dead-fall, and that this report be forwarded to our local MP and the appropriate federal ministries to provide an update.

That Council approve New Equipment (Roads) Operations and Infrastructure Department, Roads Operations (Fleet) Division, Business Case Number 22-CI-OI-02 consisting of one Auger (Back-Hoe) $20,000, one Pavement Edger $15,000, one Rear Tractor Material Applicator $30,000 and one Trailer Mounted Hydro-Vac $110,000 for a total amount of $175,000.

That Council approve Bridges & Culverts: Minor Capital, Operations and Infrastructure Department, Roads Operations Division, Business Case Number 22-CI-OI-03, in the amount of $200,000, 75% towards the installation program for replacement of culverts under 3m where necessary and 25% towards managing the Town's outfalls and easement maintenance.

That Council approve the Sidewalk; Minor Capital - Concrete, Operations & Infrastructure Department, Roads Operations Division, Business Case Number 22-CI-OI-04, in the amount of $75,000, to replace sidewalks, curb and gutter and catch basins (frame and lid).

That Council approve the Roads, Minor Capital Resurfacing including a larger asphalt resurfacing plan and smaller pavement preservation plans including asphalt rejuvenation, rout and seal and micro surfacing, Operations & Infrastructure Department, Roads Operations Division, Business Case Number 22-CI-OI-05, in the amount of $2,157,000.

That Council approve the Roads; Major Capital Resurfacing Design, an annual major resurfacing program for asphalt roads as determined through the Town's Pavement Management Program, Operations & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-OI-06, in the amount of $175,000.

That Council approve Streetlight Upgrades to approximately 200 remaining streetlight fixtures from high-pressure sodium or equivalent to energy efficient LED bulbs, Operations & Infrastructure Department, Roads Operations Division, Business Case Number 22-CI-OI-07, in the amount of $90,000.

That Council approve the Fleet Policy Review and Update to cover new legislation around driver behaviour, hours of service tracking, reshaping of the policy to have proper coverage of all fleet items, Operations & Infrastructure Department, Fleet Services Division, Business Case Number 22-CI-OI-08, in the amount of $20,000.

That Council approve Fuel Management System implementation to understand fuel usage, reduce theft and optimize operations by way of bulk fueling locations, Operations & Infrastructure Department, Fleet Services Division, Business Case Number 22-CI-OI-09, in the amount of $120,000 Capital and $2,500 Operating.

That Council approve the required bi-annual bridge inventory using the Ontario Structure Inspection Manual (OSIM), Operations & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number CI-OI-10, in the amount of $75,000.

That Council approve the Lake Drive Road Safety Plan Functionality Assessment to allow for a comparative engineering assessment of options to address safety concerns for all users of Lake Drive, Operations & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-OI-11, in the amount of $150,000. YEA NAY ABSTAIN Mayor Quirk X Councillor Fellini X Councillor Neeson X Councillor Sebo X Councillor Harding X Regional Councillor Grossi X Councillor Waddington X Results 5 2 0

That Council approve the Old Shiloh Bridge East Heritage Investigation and Environmental Assessment on the bridge built in 1925, required prior to rehabilitation, relocation or demolition, Operations & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-OI-12, in the amount of $100,000.

That Council approve the Development of an Asset Management Plan for Non-Core Assets required by Ontario Regulation 588/17 for the Town's remaining municipal infrastructure assets that were not captured through the core asset AMP by July 1, 2023, including parks, facility and fleet assets, Operation & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-OI-13, in the amount of$150,000.

That Council approve the Major Ditch Design and Rehabilitation Program to reconstruct major sections of ditch and culvert in a prioritized manner to convey flow in a continuous manner from public and private property to stormwater outlets including replacement of driveway culverts and roadway cross-culverts where required, Operations & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-OI-14, in the amount of $400,000.

That Council approve the Vehicle and Equipment Replacement Program that defines a lifecycle for each asset based upon industry standard lifecycles, Operations & Infrastructure Department, Fleet Services Division, Business Case Number 22-CI-OI-15, in the amount of $1,773,000.

That the Council meeting recess at 12:25pm.

That Council approve the Facilities Repairs & Remediation Program to address priority deficiencies and lifecycle replacement projects pertaining to health and safety matters; Carpet Lift Replacement - ROC Ski Lift $150,000, Dehumidifier Replacement - Georgina Ice Palace Blue Rink Pad, $75,000, Oil Separator Replacements - Sutton Arena $25,000, Gasket Replacement - Sutton Arena Plate and Frame Chiller $20,000, Concrete Floor Non-Slip Coating for Basement Floor at the Port Bolster Hall $16,000, Community Services Department, Facilities Division, Business Case Number 22-CI-RC-01, in the total amount of $286,000.

That Council approve Building Condition Assessment (BCA) Items; HVAC Replacement - Stephen Leacock Theatre, 3 Older RTUs $80,000, HVAC Replacement - Pefferlaw Lions Hall $100,000, HVAC Replacement - Station 1-4 - 3 older rooftop units $50,000, HVAC Replacement - Noble House, Furnace/Air Conditioning units $20,000, Carpet Replacement - Pefferlaw Library $30,000, Concrete Loading Dock Repairs & Railing Installation - Stephen Leacock Theatre $50,000, Leisure Pool Sump Pump Replacement - 4 pumps $20,000, Kin Hall Exterior Ramp to comply with AODA $120,000, Community Services Department, Facilities Division, Business Case Number 22-CI-RC-02, in the amount of $470,000.

That Council approve Train Station Repairs to remove and replace decking structure in front of the Train Station at the Georgina Pioneer Village, install new footings, railings and ramp system, Community Services Department, Facilities Division, Business Case Number 22-CI-RC-03, in the amount of $50,000, 50% from discretionary reserves and 50% Federal/Provincial Grants.

That Council approve the Waterfront Parks Master Plan, Parts 2 & 3, being the continuation and completion of the Waterfront Parks Master Plan focusing on key recreational waterfront locations/zones and providing recommendations, Community Services Department, Parks Division, Business Case Number 22-CI-RC-04, in the amount of $210,000.

That Council approve the removal and replacement of picnic tables at various parks that have become a hazard, Community Services Department, Parks Division, Business Case Number 22-CI-RC-05, in the amount of $50,000.

That Council support the park and trail development at Treasure Hill, to be built by the developer in the amount of $840,000.

That Council approve the purchase of Suppression Equipment to include hose and appliances $10,000, SCBA Cylinders $20,000 - 12 cylinders, HAZ MAT, gas detection and special operations equipment $5,000, auto extrication equipment $25,000, Fire & Rescue Services Department, Suppression Division, Business Case Number 22-CI-FS-01, in the total amount of $60,000.

That Council approve the replacement of bunker gear/PPE, Fire & Rescue Services Department, Suppression Division, Business Case Number 22-CI-FS-02, in the amount of $54,000.

That Council approve the purchase of Communications Equipment, Fire & Rescue Services Department, Suppression Division, Business Case Number 22-CI-FS-03, in the amount of $15,000.

That Council approve a Development Engineering Comprehensive Design Criteria Review to review and update the Town's Development Engineering Design Criteria guidelines to address changes in legislation, design standards and construction practices, Development Services Department, Development Engineering Division, Business Case Number 22-CI-DS-01, in the amount of $65,000.

That Council approve the Annual Information and Communication Technology (ICT) Cycling to include Annual Corporate Desktop and Notebook Cycling $100,000, Annual Corporate COTS (commercial off-the-shelf) Software Cycling $20,000, Annual Corporate Network Infrastructure Cycling $80,000, Annual Wireless Broadband Infrastructure Cycling $70,000, Corporate Services Department, Information Technology Services Division, Business Case Number 22-CI-CS-01, in the amount of $270,000.

That Council approve an update of the Long Range Financial Plan due to changes of factors impacting the forecast, Corporate Services Department, Finance Division, Business Case Number 22-CI-CS-02, in the amount of $70,000.

That Council approve specialized consulting services to develop a Corporate Sustainability Plan to guide future decision-making and a tool to support grant funding, Office of the CAO, Corporate Strategy Division, Business Case Number 22-CI-CAI-01, in the amount of $40,000.

That Council approve the creation of a new 2023-2026 Corporate Strategic Plan, including a resident engagement component to identify the collective mandate for the new term of Council, Office of the CAO, Corporate Strategy Division, Business Case Number 22-CI-CAO-02, in the amount of $50,000.

That Council approve Library Capital Initiatives comprised of a Georgina Public Library (GPL) Strategic Plan $40,000 and Desensitizer/Resensitizer Equipment to desensitize and re-sensitize the anti-theft security strip on all library material 9,500, Public Library Department, Public Library Division, Business Case Number 22-CI-LIB-01, in the amount of $49,500.

That Council approve the Polybutylene Water Service Line Replacement Program to address deficiencies found in water service connections in the existing water distribution system with the exclusion of Hollywood Drive, Operations & Infrastructure Department, Environmental Services Division, Business Case Number 22-CI-WAT-01, in the amount of $500,000.

That Council approve Business Case Number 22-CI-WAT-01, Polybutylene Water Service Line Replacement Program as it pertains to Hollywood Drive.

That Council approve the purchase of Water Operational Support Equipment comprised of the renewal of acoustic water leak detection data loggers $10,000, renewal of pipe locator, battery and charger $10,000, hand-held valve turning machine - battery powered, charger and shaft extensions $15,000 and e-logs system for electronically recording inspection data from pumping stations $15,000, Operations & Infrastructure Department, Environmental Services Division, Business Case Number 22-CI-WAT-02, in the total amount of $50,000.

That Council approve the annual Water System Mainline Valves, Fire Hydrants and Secondary Valve Rehabilitation Program for the management of water system underground assets, Operations & Infrastructure Department, Environmental Services Division, Business Case Number 22-CI-WAT-03, in the amount of $100,000.

That Council approve the annual Water Meter Replacement Program to replace approximately 400 residential water meters annually which have reached the end of their life expectancy, Operations & Infrastructure Department, Environmental Services Division, Business Case Number 22-CI-WAT-04, in the amount of $150,000.

That Council approve upgrades to the Public Water Taps to implement a long term solution for the dispensing of treated municipal water that will meet the needs of residents and commercial users in a safe and reliable manner, Operations & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-WAT-05, in the amount of $100,000; $60,000 for the bulk filling station for commercial operator use and $40,000 for the public water tap locations.

That Council approve the rehabilitation of Sewage Pump Stations 1, 2, 7 & 8; Consulting and Contract Administration $45,000 and Contracted Services $225,000, Operations and Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-SEW-01, in the amount of $270,000.

That Council approve Sewer Pumping Station Rehabilitation - Fuel System Upgrades involving the implementation and construction upgrades for fuel storage for standby generators at pumping stations to bring high priority pumping stations into compliance with O. Reg 213/01 and to ensure that the fuel and storage systems meet CSA Codes, Operations and Infrastructure Department, Environmental Services Division, Business Case Number 22-CI-SEW-02, in the amount of $200,000.

That Council approve an Inflow and Infiltration Study to pinpoint areas of high inflow and infiltration flow and undertake additional monitoring and testing where required to come up with a rehabilitation work plan that can be implemented over the next five years to meet the Town's reduction targets of 0.27 MLD as outlined in the Region's local municipal target framework, $150,000, Operations & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-SEW-03, in the amount of $150,000.

That Council approve a comprehensive condition assessment of four (4) sewage pump stations for maintenance and rehabilitation efforts, Operations and Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-SEW-04, in the amount of $160,000 .

That Council approve the Linear Sewer Main and Maintenance Hole Condition Assessment Program for maintenance and rehabilitation projects, Operations and Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-SEW-05 in the amount of $200,000.

That Council approve the 2022 Department Business Cases for the Operations and Infrastructure Department.

That Council approve the 2022 Department Business Cases for the Community Services Department.

That Council approve the 2022 Department Business Cases for Fire and Rescue Services.

That Council approve the 2022 Department Business Cases for the Development Services Department.

That Council approve the 2022 Department Business Cases for the Human Resources Department.

That Council approve the 2022 Department Business Cases for the Corporate Services Department.

That Council approve the Department Business Cases for the Office of the Deputy Chief Administrative Officer.

That Council approve the Department Business Cases for the Office of the Chief Administrative Officer.

That Council approve the Department Business Cases for the Office of the Mayor and Council.

That Council approve the Department Business Cases for the Georgina Public Library.

That the Council Meeting recess at 3:10pm and reconvene at 9:00am on Wednesday, December 1, 2021.

That the November 30th and December 1st, 2021 Council Agenda for the 2022 Budget Review and Deliberations, with the following addendum items, be adopted; 3  Item No. 12.3, Additional public comments in support of an additional leash free dog park; (a) Peter Arbor, (b) Risa Erenberg, (c) Allison Badger and (d) Derek Pritchett  One additional comment received after the Addendum was prepared, in support of an additional leash free dog park

That the following minutes be adopted as presented: 1. Minutes of the Council Meeting held on October 20, 2021. 2. Minutes of the Council Meeting held on October 27, 2021. 3. Minutes of the Council Meeting held on November 3, 2021. 4. Minutes of the Council Meeting held on November 10, 2021.

That Council approve the hiring of a second Deputy Fire Chief to meet the current demands, Fire & Rescue Services Department, Fire Prevention/Training Division, No. 22-SI-FS-01, in the amount of $169,900. 7

9 That Council approve additional staff hours for the Pefferlaw Ice Pad in the amount of $14,000, Operating initiative, Facilities, Business Case Number 22-OI- RC-02.

That Council approve the Community Beautification Operating Initiative, Roads Division, Business Case Number 22-OI-OI-02, for community art/beautification 10 installations typically informative and symbolic of community support for social initiatives that are widely supported in the community, in the amount of $20,000.

That Council approve the Waterfront Parks operating initiative, Community Services Department, Parks Division, Business Case Number 22-CG-RC-01, in the amount of $450,000. 12

That Council approve New Equipment (Roads) Operations and Infrastructure Department, Roads Operations (Fleet) Division, Business Case Number 22-CI- OI-02 consisting of one Auger (Back-Hoe) $20,000, one Pavement Edger $15,000, one Rear Tractor Material Applicator $30,000 and one Trailer Mounted Hydro-Vac $110,000 for a total amount of $175,000. 13

That Council approve the Development of an Asset Management Plan for Non- Core Assets required by Ontario Regulation 588/17 for the Town's remaining municipal infrastructure assets that were not captured through the core asset AMP by July 1, 2023, including parks, facility and fleet assets, Operation & Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-OI-13, in the amount of$150,000. 17

That Council approve Train Station Repairs to remove and replace decking structure in front of the Train Station at the Georgina Pioneer Village, install new footings, railings and ramp system, Community Services Department, Facilities 19 Division, Business Case Number 22-CI-RC-03, in the amount of $50,000, 50% from discretionary reserves and 50% Federal/Provincial Grants.

That Council support the park and trail development at Treasure Hill, to be built by the developer in the amount of $840,000. 20

That Council approve the purchase of Communications Equipment, Fire & Rescue Services Department, Suppression Division, Business Case Number 22- CI-FS-03, in the amount of $15,000. 21

22 That Council approve an update of the Long Range Financial Plan due to changes of factors impacting the forecast, Corporate Services Department, Finance Division, Business Case Number 22-CI-CS-02, in the amount of $70,000.

That Council approve Library Capital Initiatives comprised of a Georgina Public Library (GPL) Strategic Plan $40,000 and Desensitizer/Resensitizer Equipment 23 to desensitize and re-sensitize the anti-theft security strip on all library material 9,500, Public Library Department, Public Library Division, Business Case Number 22-CI-LIB-01, in the amount of $49,500.

24 That Council approve the purchase of Water Operational Support Equipment comprised of the renewal of acoustic water leak detection data loggers $10,000, renewal of pipe locator, battery and charger $10,000, hand-held valve turning machine - battery powered, charger and shaft extensions $15,000 and e-logs system for electronically recording inspection data from pumping stations $15,000, Operations & Infrastructure Department, Environmental Services Division, Business Case Number 22-CI-WAT-02, in the total amount of $50,000.

27 That Council approve the Linear Sewer Main and Maintenance Hole Condition Assessment Program for maintenance and rehabilitation projects, Operations and Infrastructure Department, Asset Management and Technical Services Division, Business Case Number 22-CI-SEW-05 in the amount of $200,000.

30 That Council approve the Department Business Cases for the Georgina Public Library.