Council Meeting

That the April 14, 2021 Council Agenda be adopted as presented

That the following minutes be adopted as presented: 1. Minutes of the Council Meeting held on March 24, 2021.

That the presentation provided by Natasha Dawood, Regional Manager, and Michelle D'Souza, Account Manager for the Municipal Property Assessment Corporation (MPAC) presenting a summary of MPAC's 2020 municipal-focused activities, be received.

e. Fire Safety Grant – Transfer Agreement 1. GFRS-2021-0001 - Fire Safety Grant - Transfer Payment Agreement.pdf 2. Attachment 1 Transfer Payment Agreement - Georgina.pdf Report No. GFRS-2021-0001 RESOLUTION NO. C-2021-0107 That Council receive Report No. GFRS-2021-0001 prepared by the Georgina Fire & Rescue Services dated April 14, 2021 respecting a Transfer Payment Agreement between Her Majesty the Queen in Right of Ontario as Represented by the Office of the Fire Marshal. That Council approves and authorizes the execution of the Fire Safety Grant Transfer Payment Agreement. f. Award of Contract OID2021-016 – Supply and Delivery of Winter Sand and Aggregates 1. Award of Contract OID2021-016 Supply and Delivery of Winter Sand and Aggregates.pdf Report No. OI-2021-0016 RESOLUTION NO. C-2021-0108 That Council receive Report No. OI-2021-0016 prepared by the Road Operations Division, Operations & Infrastructure Department dated April 14, 2021 regarding award of contract OID2021-016 – Supply and Delivery of Winter Sand and Aggregates for contract years 2021, 2022 and 2023; That Council approve the award of the contract for Supply and Delivery of Winter Sand and Aggregates to John Eek & Son Ltd. in the amount of $447,965.80, excluding applicable taxes, for the initial three (3) year contract, and including an optional one (1) year extension with an estimated value of $149,321.93 excluding applicable taxes and subject to satisfactory performance; That Council authorize the Manager

That the Council Meeting recess at 10:10am.

That Council receive Report No. CAO-2021-0004 prepared by the Office of the CAO dated April 14, 2021 respecting the Replacement Civic Centre. That Council endorses the new proposed path to redesign the Georgina Replacement Civic Centre. That Council approves the schedule, new scope, and additional costs for the Georgina Replacement Civic Centre project redesign including a total of $102,800 for CBRE and a total of $336,500 for IBI. That Council approves and authorizes the Chief Administrative Officer (CAO) to approve payments for the new redesign scope.

That the Council Meeting convene into Closed Session at 11:39am pursuant to Section 239 of The Municipal Act, 2001, as amended, to deal with the following matter(s): ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE; Section 239(2((f), MA; Solicitor's Verbal Report - Procurement Matter

That the Council Members reconvene into Open Session at 11:55am and report on matters discussed in Closed Session.

regard to Closed Session Item 18.1(a) of the agenda being the advice that is subject to Solicitor-Client privilege, including communications necessary for that purpose, under Section 239(2)(f) of the Municipal Act respecting a verbal report from the Town Solicitor regarding a procurement matter; 1. That Council receive the verbal report provided and Council authorizes the CAO to proceed as directed and discussed.

That Council receive Report No. DS-2021-0035 prepared by the Development Engineering Division, Development Services Department dated April 14, 2021 respecting the proposed Subdivision Agreement between 2111250 Ont. Inc. and the Corporation of the Town of Georgina, relating to Plan of Subdivision 19T-15G01. That Council adopt a bylaw authorizing the Mayor and Clerk to execute the Subdivision Agreement and authorizing the Town Solicitor to execute all easements, land transfers, road dedication of 0.3 meter (1') reserves and other documents to be registered in connection with the Draft Plan of Subdivision 19T-15G01. That 37.7 person equivalent of water supply and sanitary sewage treatment capacity be allocated to Draft Plan of Subdivision 19T-15G01.

That Report No. CAO-2021-0003 prepared by the Clerk’s Division, Office of the Deputy CAO dated April 14, 2021, respecting alternative voting methods for the 2022 Municipal Election be received. That Council approve the use of online voting and/or optical scanning vote tabulators for use in municipal elections and any necessary by-elections. That a by-law authorizing the use of online voting and/or optical scanning vote tabulators for municipal elections be enacted. That Council authorize the Treasurer to fund the election equipment from the Election Reserve as outlined in Section 6 of Report CAO-2021-0003. That the Mayor and Clerk be authorized to execute the necessary agreement(s) with respect to the voting method(s).

That Council receive Report No. DS-2021-0026, prepared by the Development Engineering Division, Development Services Department dated April 14, 2021 respecting a Church Street road closure between Woodbine Avenue and Natanya Boulevard for the purpose of municipal service installation and road urbanization relating to Plan of Subdivisions 19T-15G02 & 19T-9570. That Council authorize a road closure of Church Street from the intersection of Woodbine Avenue and Church Street to the intersection of Natanya Boulevard and Church Street, from April 26, 2021 to August 30 2021, subject to the approval of the Director of Operations and Infrastructure.

That Council endorse the survey questions prepared by the Georgina Equity and Diversity Advisory Committee (GEDAC) for distribution to the public to introduce GECAC to the community and to advance their understanding of the current state of inclusivity within Georgina, in order to determine where attention and resources should be focused.

That Council approve the installation of two cameras and a large format monitor, no smaller than 70", in the Sutton Arena to accommodate accessible voting and that the Treasurer establish the funding source.

That correspondence from the Georgina Accessibility Advisory Committee requesting Communications staff and a GAAC working group draft a concept plan for an accessible icon similar to the Town's 'Jack' concept, be received and

That the General Information Listing for April 14, 2021, be received.

That the following Economic Development Grant Applications be approved; COVID-19 Community Improvement Plan Application, Village Traditions, 99 High St, Sutton West, $1,500.00 COVID-19 Not-for-Profit/Charitable Organization Application, Learning Centre for Georgina, 443 The Queensway S, Unit 17, Keswick, $3,000.00 Economic, Culture and Community Betterment Application, Ontario Water Centre, Clearwater Farmstand, $3,000.00 Economic, Culture and Community Betterment Application, Georgina Studio Tour, $5,000.00 Economic, Culture and Community Betterment Application, Joe McLeod LIVE-stream Concert 2021, $250.00 Economic, Culture and Community Betterment Application, Sutton BIA, Sutton Community Public Bench, $750.00 Economic, Culture and Community Betterment Application, Lake Simcoe Gardeners, Way to Grow, $400.00

Number 2021-0029 (PL-3) authorizing the execution of a Subdivision Agreement between 2111250 Ontario Inc and the Town of Georgina, Plan of Subdivision 19T-15G01. Bylaw Number 2021-0030 (EL-1), to authorize the use of Optical Scanning Vote Tabulators and Internet Voting for Municipal Elections for the Corporation of the Town of Georgina

2021-0031 (COU-2) to confirm the proceedings of Council on April 14, 2021.

That the meeting adjourn at 12:47pm.

e. Fire Safety Grant – Transfer Agreement Report No. GFRS-2021-0001 RESOLUTION NO. C-2021-0107 1. That Council receive Report No. GFRS-2021-0001 prepared by the Georgina Fire & Rescue Services dated April 14, 2021 respecting a Transfer Payment Agreement between Her Majesty the Queen in Right of Ontario as Represented by the Office of the Fire Marshal. 2. That Council approves and authorizes the execution of the Fire Safety Grant Transfer Payment Agreement. Council Meeting 5 April 14, 2021 f. Award of Contract OID2021-016 – Supply and Delivery of Winter Sand and Aggregates Report No. OI-2021-0016 RESOLUTION NO. C-2021-0108 1. That Council receive Report No. OI-2021-0016 prepared by the Road Operations Division, Operations & Infrastructure Department dated April 14, 2021 regarding award of contract OID2021-016 – Supply and Delivery of Winter Sand and Aggregates for contract years 2021, 2022 and 2023; 2. That Council approve the award of the contract for Supply and Delivery of Winter Sand and Aggregates to John Eek & Son Ltd. in the amount of $447,965.80, excluding applicable taxes, for the initial three (3) year contract, and including an optional one (1) year extension with an estimated value of $149,321.93 excluding applicable taxes and subject to satisfactory performance; 3. That Council authorize the Manager of Procurement Services to execute the Agreement between the Town of Georgina and John Eek & Son Ltd. and execute all other necessary documents; and 4. That Council aut

That the Council Meeting convene into Closed Session at 11:39am pursuant to Section 239 of The Municipal Act, 2001, as amended, to deal with the following matter(s): a. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE; Section 239(2((f), MA; o Solicitor's Verbal Report - Procurement Matter

In regard to Closed Session Item 18.1(a) of the agenda being the advice that is subject to Solicitor-Client privilege, including communications necessary for that purpose, under Section 239(2)(f) of the Municipal Act respecting a verbal report from the Town Solicitor regarding a procurement matter; 1. That Council receive the verbal report provided and Council authorizes the CAO to proceed as directed and discussed.

Council Meeting 13 April 14, 2021 That the General Information Listing for April 14, 2021, be received.

That the following by-laws be adopted: 1. Bylaw Number 2021-0029 (PL-3) authorizing the execution of a Subdivision Agreement between 2111250 Ontario Inc and the Town of Georgina, Plan of Subdivision 19T-15G01. 2. Bylaw Number 2021-0030 (EL-1), to authorize the use of Optical Scanning Vote Tabulators and Internet Voting for Municipal Elections for the Corporation of the Town of Georgina

Bylaw 2021-0031 (COU-2) to confirm the proceedings of Council on April 14, 2021.