Council Meeting

That the November 17, 2021 Council Agenda, with the following addendum items, be adopted; Item No. 18.1(c), Closed Session, Section 239(2)(i), MA, Verbal Report respecting Sponsorship Item No. 18.1(d), Closed Session, Section 239(2)(f), MA, Johnston Cemetery Item No. 18.1(e), Closed Session, Section 239(2)(b), MA, Personnel Matter

That Council receive the delegation provided by Susan Fleming as well as the Briefing Note regarding the update on the proposed bylaw to request the stopping up, closure and sale of a portion of the lane located south of Irving Drive and North of Sixth Street, that staff contact Ms. Fleming to discuss her requests and submit an update to Council.

That council receive the presentation provided by Michael Jacobs of GIFL providing information on the progress of the Georgina Island Fixed Link Bridge Project, and refer the information to the CAO's office for further discussions going forward.

That Council receive Report No. OI-2021-0029 prepared by the Operations & Infrastructure Department, dated November 5, 2021, regarding the Biannual Traffic Control and Parking Request Work Plan; That By-law No. 2021-0086 ((TR-1) be adopted to amend By-law No. 2002-0046 (TR-1) – Schedule II (No Parking), to include Irving Road from the intersection with Riverview Beach Road westwards for 275m both sides of the roadway.

That the Council Meeting recess at 10:50am.

That Council receive Report No. CAO-2021-0020 prepared by the Office of the CAO dated November 17, 2021 respecting the 2019-2023 Corporate Strategic Plan update.

That Council receive the staff verbal update concerning the progress on the Multi Use Recreation Complex project.

That Council receive correspondence from the Georgina Environmental Advisory Committee requesting Council become recognized as a Bee City, a North American movement to support pollinator protection, and refer the request to the appropriate staff to determine potential impacts to the Town, if any, and report back to Council.

That Council convene into Closed Session at 11:38am pursuant to Section 239 of the Municipal Act, to deal with the following matters; a. LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS,AFFECTING THE MUNICIPALITY OR LOCAL BOARD, Section239(2)(e), MA, Ontario Land Tribunal Appeal b. A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD, Section 239(2)(c), MA, Lake Simcoe Region Conservation Authority c. A TRADE SECRET OR SCIENTIFIC, TECHNICAL, COMMERCIAL, FINANCIAL OR LABOUR RELATIONS INFORMATION, SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD, WHICH, IF DISCLOSED, COULD REASONABLY BE EXPECTED TO PREJUDICE SIGNIFICANTLY THE COMPETITIVE POSITION OR INTERFERE SIGNIFICANTLY WITH THE CONTRACTUAL OR OTHER NEGOTIATIONS OF A PERSON, GROUP OF PERSONS OR ORGANIZATION, Section 239(2)(i),MA, Verbal Report, Sponsorship d. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE; Section 239(2)(f), MA; Johnston Cemetery, Solicitor Verbal Update e. PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES, Section 239(2)(b), MA

regards to Closed Session Item 18.1(a) on the agenda under Section 239(2)(e) of the Municipal Act, being litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, regarding an Ontario Land Tribunal Appeal; That Council receive the Staff and Solicitor updates and both be directed to proceed accordingly.

regards to Closed Session Item 18.1(b) on the agenda under Section 239(2)(c) of the Municipal Act being a proposed or pending acquisition or disposition of land by the municipality or local board, regarding Lake Simcoe Region Conservation Authority. That staff move forward as directed, including with regard to the Pefferlaw Dam Conservation Area that: 1. In collaboration with the Lake Simcoe Region Conservation Authority, commission additional technical analysis to assess the full scope of repairs and costs of the Town assuming ownership of the Dam structure and adjacent parcels; 2. Enter into an Operations Agreement with the Lake Simcoe Region Conservation Authority until such time as a final determination is made on the transfer of ownership of the Dam structure, wherein the Town agrees to assume responsibility of the installation/removal of the stop logs/flashboards, subject to a satisfactory inspection of the Dam by a third party expert, and perform regular inspections of the Dam; and 3. Staff provide an update to Council no later than Spring 2022.

regards to Closed Session Item 18.1(c) on the agenda under Section 239(2)(i) of the Municipal Act being a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, regarding the verbal report on sponsorship. That Council receive the staff update and that staff be directed to proceed accordingly.

regards to Closed Session Item 18.1(d) on the agenda under Section 239(2)(f) of the Municipal Act being advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding Johnston Cemetery; That Council receive the Solicitor's update and that the Solicitor be directed to proceed accordingly.

regard to Closed Session Item No. 18.1(e) on the agenda under Section 239(2)(b) of the Municipal Act being personal matters about an identifiable individual, including municipal or local board employees; That the Mayor and staff proceed as directed by Council.

That Council proclaim Monday, December 6th as 'National Day of Remembrance and Action on Violence against Women' and fly a purple flag on that date in recognition of the day.

That correspondence from CUPE Ontario calling for a third party expert review of the Ontario Municipal Employee Retirement System (OMERS) investment performance, be received and

That Council endorse the request made by the Georgina Accessibility Advisory Committee for consideration of dedicating an additional two accessible parking spaces in the De La Salle parking lot nearest to the beach, and refer said endorsement to the appropriate staff for implementation.

That Council recognize the following three concerts to be held at the Stephen Leacock Centre to be 'Municipally Significant Events' in support of the applications for Special Occasion Permits from the Alcohol and Gaming Commission of Ontario; Tribute to Johnny Cash, December 4, 2021 Tribute to Elton John, February 12, 2022 Tribute to Tragically Hip, April 2, 2022 and that this recognition be

That Council receive the 'Notice of Field Studies' concerning the Georgina Water Treatment Plant - Mussel Control, Outfall and Site Rehabilitation, currently taking place and to be completed by the fall of 2022.

That the General Information items for November 17, 2021 be received.

That Council receive the Briefing Note from staff providing an update on the 2021 Main Street Walk-Abouts in the three Business Improvement Areas of Sutton, Jackson's Point and Uptown Keswick to identify concerns and opportunities for streetscape improvements.

That the Council Meeting continue past the four-hour timeframe.

That Council receive the Briefing Note from staff providing an update on the Trades and Training Centre (GTTI) Skilled Trades Institute Program at 1614 Metro Road North and a loan agreement between the Town of Georgina and the GTTI.

That Council receive the Briefing Note from staff providing an update on the Urban Hens Pilot Project running for a 24 month period from April 1, 2020 to April 1, 2022, advising that there have been no significant issues with the Urban Hens Pilot Project to date.

That Council receive the Briefing Note from staff providing an update on the Public Water Taps, advising that the water taps at Boyers Road, Kennedy Road and High Street have been closed as of the week of October 18th and the tap at Black River Road and Park Road will remain open with modifications until a long-term solution can be investigated and implemented.

That Council acknowledge the updated Land Acknowledgement to be read at the beginning of all Council Meetings, and that it be

That the following bylaws be adopted: 1. Bylaw Number 2021-0086 (TR-1) to amend Bylaw 2002-0046 to regulate traffic and control parking of vehicles; Irving Drive 1. Bylaw 2021-0086 Amend 2002-0046, Sch II, No Parking, to include portion of Irving Drive, Nov. 17, 2021.pdf 2. Bylaw Number 2021-0087 (PWO-2) to assume certain highways and public works for public use (services under Richmond Park Drive and Springwater Drive) 1. Bylaw 2021-0087 Assume Services, Richmond Park Dr, Springwater Dr, Nov. 17, 2021.pdf 3. Bylaw Number 2021-0088 (PWO-2) to dedicate certain lands as public highway and forming part of Springwater Drive and Richmond Park Drive 1. Bylaw 2021-0088 Dedicate Lands, Springwater Dr, Richmond Park Dr, Nov. 17, 2021.pdf 4. Bylaw Number 2021-0089 (PL-4) to remove certain lands from Part Lot Control, Part of Block 79, Registered Plan 65M-3538, Parts 4&5, Reference Plan 65R-24615, 5&7 Crittenden Drive 1. Bylaw 2021-0089 Remove Lands from Part Lot Control, 5 and 7 Crittenden Dr, Nov. 17, 2021.pdf

That the following bylaw be adopted: 1. Bylaw Number 2021-0090 (COU-2) confirming the proceedings of Council on November 17, 2021 1. Bylaw 2021-0090 Confirm Proceedings, Nov. 17, 2021.pdf

That the Council Meeting adjourn at 5:05pm.

a. Award of OID2021-060 - Water and Wastewater Repair Contract Report No. OI-2021-0024 RESOLUTION NO. C-2021-0361 1. That Council receive Report No. OI-2021-0024 prepared by the Environmental Services Division, Operations & Infrastructure Department dated November 17, 2021, regarding the award of OID2021-060 – Water and Wastewater Repair Contract; 2. That Council approve the award of the Water and Wastewater Repair Contract to Trisan Construction Ltd. for three (3) years, commencing January 1, 2022 with an estimated annual value of $922,670 excluding applicable taxes for year one (1), and adjusted annually thereafter with an Escalation Factor based on inflation (CPI); 9 3. That Council authorize the Manager of Procurement Services to execute the Agreement between the Town of Georgina and Trisan Construction Ltd., and execute all other necessary documents; and 4. That Council authorize the Manager of Procurement Services to extend the contract for three (3) additional one (1) year terms, subject to satisfactory performance by the contractor and annual budget approvals, subject to an annual Escalation Factor of up to a maximum of 5%. b. Purchase Order Increase - Contract OID2021-008 – Supply and Delivery of Bulk Fuel Report No. OI-2021-0028 RESOLUTION NO. C-2021-0362 1. That Council receive Report No. OI-2021-0028 prepared by the Roads Division, Operations & Infrastructure Department dated November 17, 2021 regarding increase of purchase order for contract OID2021-008 – Supply

13 That the Council Meeting recess at 10:50am.

In regards to Closed Session Item 18.1(a) on the agenda under Section 239(2)(e) of the Municipal Act, being litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, regarding an Ontario Land Tribunal Appeal; 1. That Council receive the Staff and Solicitor updates and both be directed to proceed accordingly.

In regards to Closed Session Item 18.1(b) on the agenda under Section 239(2)(c) of the Municipal Act being a proposed or pending acquisition or disposition of land by the municipality or local board, regarding Lake Simcoe Region Conservation Authority. 1. That staff move forward as directed, including with regard to the Pefferlaw Dam Conservation Area that: 1. In collaboration with the Lake Simcoe Region 16 Conservation Authority, commission additional technical analysis to assess the full scope of repairs and costs of the Town assuming ownership of the Dam structure and adjacent parcels; 2. Enter into an Operations Agreement with the Lake Simcoe Region Conservation Authority until such time as a final determination is made on the transfer of ownership of the Dam structure, wherein the Town agrees to assume responsibility of the installation/removal of the stop logs/flashboards, subject to a satisfactory inspection of the Dam by a third party expert, and perform regular inspections of the Dam; and 3. Staff provide an update to Council no later than Spring 2022.

In regards to Closed Session Item 18.1(c) on the agenda under Section 239(2)(i) of the Municipal Act being a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, regarding the verbal report on sponsorship. 1. That Council receive the staff update and that staff be directed to proceed accordingly.

In regards to Closed Session Item 18.1(d) on the agenda under Section 239(2)(f) of the Municipal Act being advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding Johnston Cemetery; 1. That Council receive the Solicitor's update and that the Solicitor be directed to proceed accordingly.

In regard to Closed Session Item No. 18.1(e) on the agenda under Section 239(2)(b) of the Municipal Act being personal matters about an identifiable individual, including municipal or local board employees; 1. That the Mayor and staff proceed as directed by Council.

That the General Information items for November 17, 2021 be received. 20

That the following bylaws be adopted: 23 1. Bylaw Number 2021-0086 (TR-1) to amend Bylaw 2002-0046 to regulate traffic and control parking of vehicles; Irving Drive 2. Bylaw Number 2021-0087 (PWO-2) to assume certain highways and public works for public use (services under Richmond Park Drive and Springwater Drive) 3. Bylaw Number 2021-0088 (PWO-2) to dedicate certain lands as public highway and forming part of Springwater Drive and Richmond Park Drive 4. Bylaw Number 2021-0089 (PL-4) to remove certain lands from Part Lot Control, Part of Block 79, Registered Plan 65M-3538, Parts 4&5, Reference Plan 65R-24615, 5&7 Crittenden Drive

That the following bylaw be adopted: 1. Bylaw Number 2021-0090 (COU-2) confirming the proceedings of Council on November 17, 2021