Council Meeting

That the February 2, 2022 Council Agenda with the following addendum item, be adopted; Item No. 12.1(d), Windrow Snow Clearing Program Update, referenced as 12.1.c on the main agenda

That the following minutes be adopted as presented: 1. Minutes of the Council Meeting held on December 8, 2021. 1. December 8, 2021 Council Minutes.pdf 2. Minutes of the Council Meeting held on January 19, 2022. 1. January 19, 2022 Council Minutes.pdf

That Council receive the correspondence and delegation provided by Cynthia Cordova, Georgina School Trustee for the York Region District School Board, and instruct the Mayor's office to provide to Ms. Cordova a letter of support to maintain the current school board trustee representation status for Georgina.

a. Request for Single Source Award of Landfill Monitoring, Reporting and Closure Plan Update Assignment 1. Request for Single Source Award for Landfill Monitoring, Reporting and Closure Plan.pdf Report No. OI-2022-0005 RESOLUTION NO. C-2022-0039 That Council receive Report No. OI-2022-05 prepared by the Environmental Services Division, Operations & Infrastructure Department dated February 2, 2022 regarding the Single Source Award of Landfill Monitoring, Reporting and Closure Plan Update Assignment That Council approve the Single Source Award to AECOM Canada Ltd. (AECOM) to provide the annual environmental monitoring and biennial report required for the closed solid waste landfill site for a 5-year Term beginning in 2022 with cost of $115,234.00 (excl. HST). That Council approve the Single Source Award to AECOM Canada Ltd. (AECOM) to prepare and submit an updated Closure Plan and Environmental Compliance Approval (ECA) Application with an estimated cost of 7,500.00 (excl. HST). That Council a uthorize the Treasurer to fund the additional cost for preparation of the updated Closure Plan and Environmental Compliance Approval (ECA) Application from the Landfill Site Discretionary Reserve. That Council authorize the Manager of Procurement Services to issue a Purchase Order with a cost total of $115,234.00 (excl. HST) for Landfill Monitoring to AECOM Canada Ltd. That Council authorize the Manager of Procurement Services to issue a Purchase Order to a total of $7,500.00 (excl. HST)

That Council receive Report No. OI-2022-0007 prepared by the Road Operations Division, Operations & Infrastructure Department dated February 2, 2022 regarding an update on the Windrow Snow Clearing Program; That Council approve ending the application process and limiting the number of applications for the Pilot Windrow Snow Clearing Program to the maximum number received as of February 2, 2022; and That Staff report back to Council at the end of the current winter season with a summary of all costs and recommendations for modifications to the pilot program and Policy PO–RD–W5 for the Windrow Snow Clearing Program.

That Council proclaim April 22nd as 'Earth Day 2022' and that the correspondence from Earth Day Canada be

That Council receive correspondence from the Ministry of the Environment, Conservation and Parks concerning action being taken to address the serious problem of plastic pollution and litter, specifically the lack of recycling options for agricultural bale wrap and twine and boat shrink wrap, and refer it to the Georgina Agricultural Advisory Committee as well as all other endorsing/supporting municipalities and to Caroline Mulroney, MPP for York-Simcoe, for her information.

That the General Information items for February 2, 2022, be received.

That Council receive the Briefing Note from Rachel Dillabough, Town Clerk, providing an annual report from ADR Chambers, Integrity Commissioner for the Town of Georgina.

That Council convene into Closed Session at 10:04am pursuant to Section 239 of the Municipal Act, to deal with the following matter; A TRADE SECRET OR SCIENTIFIC, TECHNICAL, COMMERCIAL, FINANCIAL OR LABOUR RELATIONS INFORMATION, SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD, WHICH, IF DISCLOSED, COULD REASONABLY BE EXPECTED TO PREJUDICE SIGNIFICANTLY THE COMPETITIVE POSITION OR INTERFERE SIGNIFICANTLY WITH THE CONTRACTUAL OR OTHER NEGOTIATIONS OF A PERSON, GROUP OR PERSONS OR ORGANIZATION; Section 239(2)(i), MA; Sponsorship Program

That Council convene into Open Session at 11:55am and report on matters discussed in Closed Session.

regard to Closed Session Item 18.1.a on the agenda under section 239(2)(i) of the Municipal Act being a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization; That Council receive the staff update and staff be directed to proceed accordingly.

That the following bylaw be adopted: 1. Bylaw 2022-0011 (COU-2) confirming proceedings of Council on February 2, 2022. 1. Bylaw 2022-0011 Confirm proceedings, February 2, 2022.pdf

That the meeting adjourn at 11:57am

That the following minutes be adopted as presented: 1. Minutes of the Council Meeting held on December 8, 2021. 2. Minutes of the Council Meeting held on January 19, 2022.

That Council receive the correspondence and delegation provided by Cynthia Cordova, Georgina School Trustee for the York Region District School Board, 4 and instruct the Mayor's office to provide to Ms. Cordova a letter of support to maintain the current school board trustee representation status for Georgina.

a. Request for Single Source Award of Landfill Monitoring, Reporting and Closure Plan Update Assignment Report No. OI-2022-0005 RESOLUTION NO. C-2022-0039 1. That Council receive Report No. OI-2022-05 prepared by the Environmental Services Division, Operations & Infrastructure Department dated February 2, 2022 regarding the Single Source Award of Landfill Monitoring, Reporting and Closure Plan Update Assignment 2. That Council approve the Single Source Award to AECOM Canada Ltd. (AECOM) to provide the annual environmental monitoring and biennial report required for the closed solid 5 waste landfill site for a 5-year Term beginning in 2022 with cost of $115,234.00 (excl. HST). 3. That Council approve the Single Source Award to AECOM Canada Ltd. (AECOM) to prepare and submit an updated Closure Plan and Environmental Compliance Approval (ECA) Application with an estimated cost of 7,500.00 (excl. HST). 4. That Council authorize the Treasurer to fund the additional cost for preparation of the updated Closure Plan and Environmental Compliance Approval (ECA) Application from the Landfill Site Discretionary Reserve. 5. That Council authorize the Manager of Procurement Services to issue a Purchase Order with a cost total of $115,234.00 (excl. HST) for Landfill Monitoring to AECOM Canada Ltd. 6. That Council authorize the Manager of Procurement Services to issue a Purchase Order to a total of $7,500.00 (excl. HST) for preparation and submittal of an updated Closure Plan and Environment

9 That Council receive the Briefing Note from Rachel Dillabough, Town Clerk, providing an annual report from ADR Chambers, Integrity Commissioner for the Town of Georgina.

That Council convene into Closed Session at 10:04am pursuant to Section 239 of the Municipal Act, to deal with the following matter; 1. A TRADE SECRET OR SCIENTIFIC, TECHNICAL, COMMERCIAL, FINANCIAL OR LABOUR RELATIONS INFORMATION, SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD, WHICH, IF DISCLOSED, COULD REASONABLY BE EXPECTED TO PREJUDICE SIGNIFICANTLY THE COMPETITIVE POSITION OR INTERFERE SIGNIFICANTLY WITH THE CONTRACTUAL OR OTHER NEGOTIATIONS OF A PERSON, GROUP OR PERSONS OR ORGANIZATION; Section 239(2)(i), MA; Sponsorship Program

That Council convene into Open Session at 11:55am and report on matters discussed in Closed Session. 10

In regard to Closed Session Item 18.1.a on the agenda under section 239(2)(i) of the Municipal Act being a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization; 1. That Council receive the staff update and staff be directed to proceed accordingly.

That the following bylaw be adopted: 1. Bylaw 2022-0011 (COU-2) confirming proceedings of Council on February 2, 2022.