Council Meeting

That the June 14, 2023 Council agenda be adopted as presented

That Council receive the presentation by Laura Bradley, General Manager, YorkNet, providing a YorkNet broadband update.

That Council receive the presentation by Kevin Travers and Andrew Grossi of KPMG LLP, the Town's external auditors, who provided audit findings for the year ending December 31, 2022; That Council receive Report No. DCAO-2023-0008 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated June 14, 2023 respecting the 2022 Audited Consolidated Financial Statements of the Corporation of the Town of Georgina; That Council adopt the Audited Consolidated Financial Statements of the Corporation of the Town of Georgina for the 2022 fiscal year (Attachment #1).

That Council receive Report No. DCAO-2023-0009 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated June 14, 2023 respecting Financial Statements 2022 – Town of Georgina Public Library Board. d. Financial Statements 2022 – Town of Georgina Trust Funds 1. DCAO-2023-0010 - 2022 Financial Statements - Trust Funds.pdf 2. Town of Georgina Trust Fund.pdf Report No. DCAO-2023-0010 RESOLUTION NO. C-2023-0225 1. That Council receive Report No. DCAO-2023-0010 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated June 14, 2023 respecting Financial Statements 2022 - Town of Georgina Trust Funds. 2. That Council adopt the Financial Statements of the Town of Georgina Trust Funds for the 2022 fiscal year. e. Financial Statements 2022 – Town of Georgina Boards and Committees 1. DCAO-2023-0011 - 2022 Financial Statements - BOARDS AND COMMITTEES.pdf 2. Hall Boards.pdf Report No. DCAO-2023-0011 RESOLUTION NO. C-2023-0229 That Council receive Report No. DCAO-2023-0011 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated June 14, 2023 respecting Financial Statements 2022 – Town of Georgina Boards and Committees. That Council adopt the Financial Statements of various Boards and Committees of the Town of Georgina for the 2022 fiscal year as follows: Belhaven Community Hall Board Egypt Community Hall Board Port Bolster Community Hall Board Udora Community

That Council recess at 9:50am for a short period to enable the I.T. staff to attempt to correct the audio.

That the presentation provided by Stacy Hushion of StrategyCorp presenting the Town of Georgina 2023-2027 Strategic Plan be received; That Council receive Report No. SI-2023-0010 prepared by the Strategic Initiatives Department dated June 14, 2023 respecting the proposed Town of Georgina 2023-2027 Corporate Strategic Plan; That Council endorse, as amended through Council discussion, Attachment 1 to Report No. SI-2023-0010 as the Town’s 2023-2027 Corporate Strategic Plan.

That the following recommendations be adopted; f. Asset Management Plan - Annual Progress Update 1. Asset Management Plan - Annual Progress Update.pdf Report No. OI-2023-0006 RESOLUTION NO. C-2023-0228 That Council receive Report No. OI-2023-0006 Asset Management Plan - Annual Progress Update prepared by the Asset Management Division, Operations & Infrastructure Department dated June 14, 2023 for information. g. Award of Contract CSD2023-013, MURC Indoor Furniture 1. Award of Contract CSD2023-013 MURC Indoor Furniture.pdf Report No. SI-2023-0012 RESOLUTION NO. C-2023-0229 That Council receive Report No. SI-2023-0012 prepared by the Strategic Initiatives Department dated June 14, 2023, regarding the Award of Contract CSD2023-013 - SUPPLY AND DELIVERY - INDOOR FURNITURE - MURC; That Council award the contract for “CSD2023-013 - SUPPLY AND DELIVERY - INDOOR FURNITURE - MURC” to Drechsel Incorporated in the amount of $354,379.78 excluding applicable taxes; That Council approve a five percent (5%) contingency of $17,720.00 excluding applicable taxes, for any unforeseen adjustments that may be required; and That Council authorize the Manager of Procurement Services to execute the contract with Drechsel Incorporated and execute all other necessary documents on behalf of the Town. h. Blue Box Transition Update 1. Blue Box Transition Update.pdf Report No. OI-2023-0007 RESOLUTION NO. C-2023-0230 That Council receive report No. OI-2023-0007 prepared by the Operations & Infrastructure De

That Council receive the verbal update provided by Melanie Morris of Colliers Project Leaders regarding the progress of the Multi Use Recreation Complex (MURC) construction project.

That Council receive the General Information items for June 14, 2023 with the exception of Item No. (ii) from the Town of Cobourg concerning automated speed enforcement systems.

That Council endorse General Information Item (ii), being correspondence from the Town of Cobourg supporting Cambridge requesting permission to locate Automated Speed Enforcement (ASE) system units elsewhere in municipalities other than community safety zones and school safety zones, and that this position be forwarded to the Ministry of Transportation for consideration.

That Council receive the staff briefing note advising that the cost of a school board election is borne by the local municipality, except in the event of a by-election or recount for a School Board Trustee for which the local municipality is reimbursed by the school board.

That Council receive the staff briefing note and approve the amendment to the 2023 Council meeting schedule to move the Council meeting date from Wednesday, August 16th to Wednesday, August 2nd.

That Council adopt the following bylaws 1. Bylaw Number 2023-0044 (TR-1) amending Bylaw 2002-0046 regulating traffic and control of parking of vehicles; speed limit on Black River Road, No Stopping on Irene Drive, Arlington Drive, Richmond Park Drive 1. Bylaw 2023-0044, Amending 2002-0046, speed limit and no stopping, June 14, 2023.pdf 2. Bylaw Number 2023-0045 (BA-2) to appoint Signing Officers for the Town of Georgina Corporate Accounts 1. 2023 BY-LAW TO APPOINT SIGNING OFFICERS FOR THE TOWN OF GEORGINA CORPORATE ACCOUNTS.pdf

That Council convene into Closed Session at 11:40am to deal with the following matters: LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS, Section 239(2)(d), MA; Personnel matter EDUCATION OR TRAINING SESSION, Section 239(2)(3.1), MA; Hearings PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD, Section 239(2)(c), MA; Udora Roads Design

That the Council Meeting reconvene into Open Session at 2:30pm and report on matters dealt with in Closed Session.

regard to Closed Session Item 17.1.a under Section 239(2)(d) of the Municipal Act being labour relations or employee negotiations regarding a personnel matter; 1. That Council receive the update from staff and that staff be directed to proceed accordingly.

regard to Closed Section Item No. 17.1.b under Section 239(2)(3.1) of the Municipal Act, being education or training sessions hearings; 1. That Council receive the information from staff

regard to Closed Session Item No. 17.1.c under Section 239(2)(c) of the Municipal Act, being a proposed or pending acquisition or disposition of land by the municipality or local board, regarding Udora roads design; 1. That Council receive the update from staff and that staff be directed to proceed accordingly.

That the following bylaw be adopted; 1. Bylaw Number 2023-0046 (COU-2) confirming the proceedings of Council on June 14, 2023 1. Bylaw 2023-0046 Confirm proceedings of Council, June 14, 2023.pdf

That the meeting adjourn at 2:35pm

1. That Council receive Report No. DCAO-2023-0009 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated June 14, 2023 respecting Financial Statements 2022 – Town of Georgina Public Library Board. 5 d. Financial Statements 2022 – Town of Georgina Trust Funds Report No. DCAO-2023-0010 RESOLUTION NO. C-2023-0225 1. That Council receive Report No. DCAO-2023-0010 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated June 14, 2023 respecting Financial Statements 2022 - Town of Georgina Trust Funds. 2. That Council adopt the Financial Statements of the Town of Georgina Trust Funds for the 2022 fiscal year. e. Financial Statements 2022 – Town of Georgina Boards and Committees Report No. DCAO-2023-0011 RESOLUTION NO. C-2023-0229 1. That Council receive Report No. DCAO-2023-0011 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated June 14, 2023 respecting Financial Statements 2022 – Town of Georgina Boards and Committees. 2. That Council adopt the Financial Statements of various Boards and Committees of the Town of Georgina for the 2022 fiscal year as follows: 1. Belhaven Community Hall Board 2. Egypt Community Hall Board 3. Port Bolster Community Hall Board 4. Udora Community Hall Board 5. Uptown Keswick Business Improvement Area Board 6. Jackson’s Point Village Association Business Improvement Area Board 7. Downtown Sutton Merchants Business

That the following recommendations be adopted; f. Asset Management Plan - Annual Progress Update Report No. OI-2023-0006 RESOLUTION NO. C-2023-0228 1. That Council receive Report No. OI-2023-0006 Asset Management Plan - Annual Progress Update prepared by the Asset Management Division, Operations & Infrastructure Department dated June 14, 2023 for information. g. Award of Contract CSD2023-013, MURC Indoor Furniture 8 Report No. SI-2023-0012 RESOLUTION NO. C-2023-0229 1. That Council receive Report No. SI-2023-0012 prepared by the Strategic Initiatives Department dated June 14, 2023, regarding the Award of Contract CSD2023-013 - SUPPLY AND DELIVERY - INDOOR FURNITURE - MURC; 2. That Council award the contract for “CSD2023-013 - SUPPLY AND DELIVERY - INDOOR FURNITURE - MURC” to Drechsel Incorporated in the amount of $354,379.78 excluding applicable taxes; 3. That Council approve a five percent (5%) contingency of $17,720.00 excluding applicable taxes, for any unforeseen adjustments that may be required; and 4. That Council authorize the Manager of Procurement Services to execute the contract with Drechsel Incorporated and execute all other necessary documents on behalf of the Town. h. Blue Box Transition Update Report No. OI-2023-0007 RESOLUTION NO. C-2023-0230 1. That Council receive report No. OI-2023-0007 prepared by the Operations & Infrastructure Department dated June 14, 2023 regarding the Blue Box Transition Update; 2. That subject to the approval of the Town Solicitor an

11 That Council endorse General Information Item (ii), being correspondence from the Town of Cobourg supporting Cambridge requesting permission to locate Automated Speed Enforcement (ASE) system units elsewhere in municipalities other than community safety zones and school safety zones, and that this position be forwarded to the Ministry of Transportation for consideration.

That Council adopt the following bylaws 1. Bylaw Number 2023-0044 (TR-1) amending Bylaw 2002-0046 regulating traffic and control of parking of vehicles; speed limit on Black River Road, No Stopping on Irene Drive, Arlington Drive, Richmond Park Drive 2. Bylaw Number 2023-0045 (BA-2) to appoint Signing Officers for the Town of Georgina Corporate Accounts

That Council convene into Closed Session at 11:40am to deal with the following matters: 13 a. LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS, Section 239(2)(d), MA; Personnel matter b. EDUCATION OR TRAINING SESSION, Section 239(2)(3.1), MA; Hearings c. PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD, Section 239(2)(c), MA; Udora Roads Design

In regard to Closed Session Item 17.1.a under Section 239(2)(d) of the Municipal Act being labour relations or employee negotiations regarding a personnel matter; 1. That Council receive the update from staff and that staff be directed to proceed accordingly.

In regard to Closed Section Item No. 17.1.b under Section 239(2)(3.1) of the Municipal Act, being education or training sessions hearings; 1. That Council receive the information from staff 14

In regard to Closed Session Item No. 17.1.c under Section 239(2)(c) of the Municipal Act, being a proposed or pending acquisition or disposition of land by the municipality or local board, regarding Udora roads design; 1. That Council receive the update from staff and that staff be directed to proceed accordingly.

That the following bylaw be adopted; 1. Bylaw Number 2023-0046 (COU-2) confirming the proceedings of Council on June 14, 2023