Council Meeting

That the October 6th, 2021 Council Agenda, with the following addendum items, be adopted; Item No. 13.2.b.c, Briefing Note entitled 'Update - Closure of Public Water Taps' Item No. 7.1

That the following minutes be adopted as presented: 2. Minutes of the Council Meeting held on September 15, 2021. 1. Council Minutes, September 15, 2021.pdf 3. Minutes of the Council Meeting held on September 22, 2021. 1. Council Minutes, September 22, 2021.pdf

That the Briefing Note from staff providing an update on the closure of the water taps, indicating that the water tap at the Black River Road and Park Road intersection will remain open following modifications to the system to prevent contamination issues be received along with the delegation provided by Karen Wolfe representing the Pefferlaw Association of Ratepayers and expressing their concerns with the closure of the water taps and the continued need of the water taps by residents.

1. Adoption Of Reports Not Requiring Separate Discussion c. Delegated Authority to Award Various Culvert Replacement, Culvert Flushing and Ditching Contracts by Ward 1. Delegated Authority to Award Various Culvert Replacement, Culvert Flushing and Ditching Contracts By Ward.pdf Report No. OI-2021-0026 RESOLUTION NO. C-2021-0310 1. That Council receive Report No. OI-2020-0026 prepared by the Road Operations Division, Operations & Infrastructure Department dated October 6, 2021 regarding the award of Various Culvert Replacement, Culvert Flushing and Ditching by Wards; 2. That Council delegate authority to the CAO to award the Tenders for Various Culvert Replacement, Culvert Flushing and Ditching by Wards in the amount up to $390,000, excluding applicable taxes, for a one (1) year contract, if necessary; 3. That Council authorize the Manager of Procurement Services to issue a purchase order for a total of $390,000 excluding taxes, to the successful contractor(s), subject to approval to Award. d. Award of Contract OID2021-039 – Engineering Services for the Design, Contract Administration and Site Inspection of the Cockburn Subdivision Watermain Upgrades 1. AWARD OF OID2021-039 – CONSULTING SERVICES OF THE COCKBURN SUBDIVISION WATERMAINS.pdf Report No. OI-2021-0027 RESOLUTION NO. C-2021-0311 That Council receive Report No. OI-2021-0027 prepared by the Asset Management and Technical Services Division, Operations & Infrastructure Department dated September 27, 2021, regarding the aw

That the Council Meeting recess at 11:12am

2. That Council endorse in principle the Waterfront Parks Master Plan – Part 1 report, prepared by The Planning Partnership, Attachment 1 to Report No. CSD2021-0002, subject to annual budget consideration. YEA NAY ABSTAIN Mayor Quirk X Councillor Fellini X Councillor Neeson X Councillor Sebo X Councillor Harding X Regional Councillor Grossi X Councillor Waddington X Results 5 2 0

That Council receive Report No. CSD2021-0002 prepared by the Community Services Department dated October 6, 2021 regarding the Waterfront Parks Master Plan, Part 1. That Council endorse in principle the Waterfront Parks Master Plan – Part 1 report, prepared by The Planning Partnership, Attachment 1 to Report No. CSD2021-0002, subject to annual budget consideration.

That Council convene into Closed Session at 12:00pm pursuant to Section 239 of the Municipal Act as amended, to deal with the following matters: ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE INCLUDING COMMUNICATIONS NECESARY FOR THAT PURPOSE, Section 239(2)(f), MA; Lake Drive Jurisdiction Matter ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE INCLUDING COMMUNICATIONS NECESARY FOR THAT PURPOSE, Section 239(2)(f), MA; Property Matter

That Council reconvene into Open Session at 3:55pm and report on matters discussed in Closed Session.

regard to Closed Session Item No. 18.1.a of the agenda being advice that is subject to Solicitor-Client privilege including communications necessary for that purpose under Section 239(2)(f) of the Municipal Act regarding the Lake Drive Jurisdiction matter, 1. That Council receive the Town Solicitor's update and staff proceed as directed.

regard to Closed Session Item No. 18.1.b of the agenda being advice that is subject to Solicitor-Client privilege including communications necessary for that purpose under Section 239(2)(f) of the Municipal Act regarding a property matter; 1. That Council receive the Town Solicitor's update and staff proceed as directed.

That the Council Meeting continue past the four hour time limit.

1.That Council receive Report DS-2021-0086 prepared by the Planning Division, Development Services Department dated October 6, 2021 respecting a request for extension of Draft Plan Approval and proposed modifications to the Conditions of Draft Approval, for Draft Plan of Vacant Land Condominium 19CDM-06G01. 2.That pursuant to Section 51(33) of the Planning Act , R.S.O., 1990, c.p. 13, as amended, an extension to the approval for Draft Plan of Vacant Land Condominium 19CDM-06G01 be granted for a maximum of three (3) years, to expire on October 19, 2024. 3.That pursuant to Section 51(44) of the Planning Act , R.S.O., 1990, c.p. 13, as amended, the lapsing provision noted at the end of the Conditions of Draft Approval for Draft Plan of Vacant Land Condominium be amended to read: “Pursuant to Planning Act, R.S.O., 19 9 0, c.p . 13, as amended, approval of this Draft Plan of Vacant Land Condominium shall lapse if final approval for registration has not been given by October 19 , 202 4 , unless approval has been sooner

That Council receive Report No. CS-2021-0014, prepared by the Corporate Services Department, regarding the Georgina Trades Training Inc. (GTTI) request for renewal of loan guarantor. That Council authorize the Mayor and Treasurer to execute the necessary renewal document for the Corporation of the Town of Georgina to continue to act as a guarantor for GTTI in their loan agreement with South Lake Community Futures Development Corporation (SLCFDC) dated July 2008. That Council authorize the Mayor and Treasurer to execute future renewals provided that there are no substantial changes to the loan agreement between GTTI and SLCFDC dated July 2008.

That Council receive the Georgina Environmental Advisory Committee's intention to fund the Local Enhancement & Appreciation of Forests (LEAF) organization and create an online and/or interactive educational event highlighting Georgina's environment and trees for the Fall of 2021, identifying tree species, explaining biodiversity function and value of trees to the environment, and that it be

That Council receive the Georgina Equity and Diversity Advisory Committee proposal to reach out to community partners in an intentional way in order to solicit information about their needs and perspectives.

That Council receive the Georgina Equity and Diversity Advisory Committee proposal to release news items and other information deemed relevant to Council for its information on an ongoing basis.

That the General Information Items listed for October 6, 2021, be received.

That Council receive the Briefing Note advising of the approval of the following grants provided for through the Economic Development Grant Application process; Georgina Marathon and Half-marathon, CL Performance, $5,000.00, Economic, Culture and Community Betterment Application 1st Annual Turkey Shoot Car Show, Turkey Shoot Brewing Co, $750.00, Economic, Culture and Community Betterment Application Georgina Ice 2021-22 Home Opener, Georgina Ice Junior Hockey Club, $5,000.00, Economic, Culture and Community Betterment Application

That Council receive the briefing note entitled 'Municipal Modernization Program - Intake Three' dated October 6, 2021; To apply for funding in the amount deemed appropriate by the Chief Administrative Officer; To prepare and submit an Expression of Interest under the Municipal Modernization Intake Three (Review Stream) jointly with the Town of East Gwillimbury seeking funding to retain a consultant to conduct a Fire Services review with the goal of finding service delivery efficiencies and lowering costs in the longer term, on or before October 19, 2021; To retain the services of a consultant jointly with the Town of East Gwillimbury to conduct the review; To exempt the procurement of consulting services from the Town's procurement policy; To authorize the Chief Administrative Officer and Director of Corporate Services/Treasurer to retain consulting services in collaboration with the Town of East Gwillimbury, and; To also prepare and submit an Expression of Interest (individually as the Town of Georgina) under the Municipal Modernization Intake three (Implementation Stream) on or before October 19, 2021 seeking funding to procure and implement Office 365; That Council pre-approve up to $134,615 in the 2022 budget for Office 365 implementation, to be funded through the Corporate Capital Reserve.

That the following bylaw be adopted: 1. Bylaw Number 2021-0071 (COU-2) confirming the proceedings of Council on October 6, 2021. 1. Bylaw 2021-0071 Confirming Proceedings, October 6, 2021.pdf

That the Council Meeting adjourn at 4:35pm.

That the following minutes be adopted as presented: 2. Minutes of the Council Meeting held on September 15, 2021. 3. Minutes of the Council Meeting held on September 22, 2021.

That the Briefing Note from staff providing an update on the closure of the water taps, indicating that the water tap at the Black River Road and Park Road intersection will remain open following modifications to the system to 6 prevent contamination issues be received along with the delegation provided by Karen Wolfe representing the Pefferlaw Association of Ratepayers and expressing their concerns with the closure of the water taps and the continued need of the water taps by residents.

1. Adoption Of Reports Not Requiring Separate Discussion c. Delegated Authority to Award Various Culvert Replacement, Culvert Flushing and Ditching Contracts by Ward Report No. OI-2021-0026 RESOLUTION NO. C-2021-0310 1. That Council receive Report No. OI-2020-0026 prepared by the Road Operations Division, Operations & Infrastructure Department dated October 6, 2021 regarding the award of Various Culvert Replacement, Culvert Flushing and Ditching by Wards; 2. That Council delegate authority to the CAO to award the Tenders for Various Culvert Replacement, Culvert Flushing and Ditching by Wards in the amount up to $390,000, excluding applicable taxes, for a one (1) year contract, if necessary; 3. That Council authorize the Manager of Procurement Services to issue a purchase order for a total of $390,000 excluding taxes, to the successful contractor(s), subject to approval to Award. d. Award of Contract OID2021-039 – Engineering Services for the Design, Contract Administration and Site Inspection of the Cockburn Subdivision Watermain Upgrades Report No. OI-2021-0027 7 RESOLUTION NO. C-2021-0311 1. That Council receive Report No. OI-2021-0027 prepared by the Asset Management and Technical Services Division, Operations & Infrastructure Department dated September 27, 2021, regarding the award of Contract OID2021-039 – Consulting Services – Design, Contract Administration and Site Inspection of the Cockburn Subdivision Watermain Upgrades; 2. That Council approve the award of the cont

2. That Council endorse in principle the Waterfront Parks Master Plan – Part 1 report, prepared by The Planning Partnership, Attachment 1 to Report No. CSD2021-0002, subject to annual budget consideration. YEA NAY ABSTAIN Mayor Quirk X Regional Councillor Grossi X Councillor Waddington X Councillor Fellini X Councillor Neeson X Councillor Sebo X Councillor Harding X Results 5 2 0

1. That Council receive Report No. CSD2021-0002 prepared by the Community Services Department dated October 6, 2021 regarding the Waterfront Parks Master Plan, Part 1. 2. That Council endorse in principle the Waterfront Parks Master Plan – Part 1 report, prepared by The Planning Partnership, Attachment 1 to Report No. CSD2021-0002, subject to annual budget consideration.

That Council convene into Closed Session at 12:00pm pursuant to Section 239 of the Municipal Act as amended, to deal with the following matters: a. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE INCLUDING COMMUNICATIONS NECESARY FOR THAT PURPOSE, Section 239(2)(f), MA; Lake Drive Jurisdiction Matter b. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE INCLUDING COMMUNICATIONS NECESARY FOR THAT PURPOSE, Section 239(2)(f), MA; Property Matter

In regard to Closed Session Item No. 18.1.a of the agenda being advice that is subject to Solicitor-Client privilege including communications necessary for that purpose under Section 239(2)(f) of the Municipal Act regarding the Lake Drive Jurisdiction matter, 1. That Council receive the Town Solicitor's update and staff proceed as directed.

In regard to Closed Session Item No. 18.1.b of the agenda being advice that is subject to Solicitor-Client privilege including communications necessary for that purpose under Section 239(2)(f) of the Municipal Act regarding a property matter; 1. That Council receive the Town Solicitor's update and staff proceed as directed.

1.That Council receive Report DS-2021-0086 prepared by the Planning Division, Development Services Department dated 15 October 6, 2021 respecting a request for extension of Draft Plan Approval and proposed modifications to the Conditions of Draft Approval, for Draft Plan of Vacant Land Condominium 19CDM- 06G01. 2.That pursuant to Section 51(33) of the Planning Act, R.S.O., 1990, c.p. 13, as amended, an extension to the approval for Draft Plan of Vacant Land Condominium 19CDM-06G01 be granted for a maximum of three (3) years, to expire on October 19, 2024. 3.That pursuant to Section 51(44) of the Planning Act, R.S.O., 1990, c.p. 13, as amended, the lapsing provision noted at the end of the Conditions of Draft Approval for Draft Plan of Vacant Land Condominium be amended to read: “Pursuant to Planning Act, R.S.O., 1990, c.p. 13, as amended, approval of this Draft Plan of Vacant Land Condominium shall lapse if final approval for registration has not been given by October 19, 2024, unless approval has been sooner

1. That Council receive the briefing note entitled 'Municipal Modernization Program - Intake Three' dated October 6, 2021; 2. To apply for funding in the amount deemed appropriate by the Chief Administrative Officer; 3. To prepare and submit an Expression of Interest under the Municipal Modernization Intake Three (Review Stream) jointly with the Town of East Gwillimbury seeking funding to retain a consultant to conduct a Fire Services review with the goal of finding service delivery efficiencies and lowering costs in the longer term, on or before October 19, 2021; 20 4. To retain the services of a consultant jointly with the Town of East Gwillimbury to conduct the review; 5. To exempt the procurement of consulting services from the Town's procurement policy; 6. To authorize the Chief Administrative Officer and Director of Corporate Services/Treasurer to retain consulting services in collaboration with the Town of East Gwillimbury, and; 7. To also prepare and submit an Expression of Interest (individually as the Town of Georgina) under the Municipal Modernization Intake three (Implementation Stream) on or before October 19, 2021 seeking funding to procure and implement Office 365; 8. That Council pre-approve up to $134,615 in the 2022 budget for Office 365 implementation, to be funded through the Corporate Capital Reserve.

That the following bylaw be adopted: 21 1. Bylaw Number 2021-0071 (COU-2) confirming the proceedings of Council on October 6, 2021.