Council Meeting

That the September 11, 2024 Council agenda be adopted as presented

That the following minutes be adopted as presented: 1. Council Minutes of August 14, 2024 1. August 14, 2024 Council Minutes.pdf

That the presentation provided by Mary Anne Cooper and Danyal Ahmed of the Georgina Centre for Arts and Culture outlining the current deliverables provided by the GCAC in accordance with its 2024 budget and associated funding from the Town, and the expanded deliverables that would be provided in the coming 5-10 years under the proposed increased funding request and building agreement, be received.

That Council receive Report No. SI-2024-0018, prepared by the Corporate Strategy and Transformation Division, Strategic Initiatives Department dated September 11, 2024 respecting the Non-Profit Organization Grant Program.

2. That Council direct staff to re-allocate $140,000 in principle from the $350,000 non-profit organization grant program to the Georgina Centre for Arts and Culture for the 2025 program year, and that in Q1 or Q2 of 2025, staff submit a report to Council with the analysis of in-house vs. external service delivery, the analysis of moving the funding allocation to a separate budget line item, and details of a 5-year service-level agreement and longer-term lease agreement.

3. That Council direct staff to consider Georgina Centre for Arts and Culture's request for increased funding, above the $140,000, alongside other grant requests through the Non-Profit Organization Grant Program.

4. That Council direct staff to make the following updates to the grant program: create one intake to consider all applications at the same time revise the maximum funding per organization per year to be $80,000 add a guideline that specifies “Requested funds must be to deliver a program or service for the community and are not to deliver a capital project. A maximum of $5,000 may be requested in capital items if directly related to the delivery of the program or service” include a guideline that restricts the provision of funds to be in alignment with existing corporate policies as referenced in Section 4.3(4).

5. That Council direct staff to consider the Georgina Military Museum as an exception in the 2025 program year, as they require funding to cover operating expenses (rent, hydro, etc.).

That the Council meeting recess at 10:45am

That the presentation provided by Tamas Hertel, York Region Transit Services Manager, providing the 2025 Transit Initiatives be received, with thanks.

That Council receive the verbal submission provided by Karen Wolfe suggesting that the existing Civic Centre building be renovated as a solution to affordable housing.

That Council receive Report No. DCAO-2024-0013 prepared by the Financial Strategy and Planning Division, Deputy Chief Administrative Officer Department dated September 11, 2024, respecting the Adoption of the Water Financial Plan and Rate Study; That Council approve the Water Financial Plan presented as Attachment 1 of Report No. DCAO-2024-0013, acknowledge that the drinking water system is financially viable, and authorize submission to the Ministry of Municipal Affairs and Housing (MMAH) as mandated under the Safe Drinking Water Act and Ontario Regulation 453/07; That Council approve the Water and Wastewater Rate Study presented as Attachment 2 of Report No. DCAO-2024-0013, subject to annual budget deliberations and bylaw approvals; and That Council authorize staff to submit the Municipal Drinking Water Licence Renewal Application to the Ministry of the Environment, Conservation and Parks (MECP), confirming the Owner as “The Corporation of the Town of Georgina”, and the Operating Authority as “The Town of Georgina”.

That Council receive Report No. SI-2024-0015 prepared by the Corporate Strategy and Transformation Division, Strategic Initiatives Department dated September 11, 2024, respecting the Building Faster Fund Investment Plan; That Council approve the submission of the Investment Plan (IP), Attachment 1, to the Building Faster Fund program; and, That staff report back to Council with an update, as discussions and plans progress, to obtain the appropriate authority regarding implementation of the Investment Plan. This update may need to occur in-camera in whole or in part in the event that a proposed acquisition of land is involved.

That Council receive Report No. SI-2024-0016 prepared by the Economic Development and Tourism Division, Strategic Initiatives Department, dated September 11, 2024, on information gathered with respect to the potential to allow for the installation of temporary patios within the Town public road allowance. That Council provide direction to Staff to develop a program and licensing bylaw to permit restaurants/cafes to establish temporary patios within the Town public road allowance. In the event that Council has directed staff to develop a program and bylaw as outlined in Recommendation 2 above, that Staff report to Council with the proposed program outlined in Q1 of 2025.

That the Council meeting recess at 12:10pm

That Council receive Report No. SI-2024-0017 prepared by the Corporate Strategy and Transformation Division, Strategic Initiatives Department dated September 11, 2024 respecting an update on the Affordable Housing and Homelessness Resolution No. C-2024-0080, as per the Special Meeting of Council held on March 5, 2024; and, That Council approve a request for $180,000 over two years in funding from the Town’s Tax Rate Stabilization Reserve to secure additional resources (that may include a combination of internal and external resources) to successfully advance the actions identified in this report, including implementation of the initiatives within the Building Faster Fund (BFF) Investment Plan.

That Council receive Report No. SI-2024-0019 prepared by the Strategic Initiatives and Development Services Departments dated September 11, 2024 respecting the Housing Accelerator Fund – Intake 2; That Council approve the Housing Action Plan attached to Report No. SI-2024-0019 including the mandatory initiative to allow 4 units as-of-right in urban and serviced settlement areas; That Council endorse the submission of an application to the Housing Accelerator Fund – Intake 2.

That Council endorse providing a letter of support to Hospice Georgina that would assist the organization with requests for provincial and federal funding in an effort to advance and continue to improve access to healthcare in Georgina.

That Council convene into Closed Session at 3:05pm to deal with the following matter(s): c. A TRADE SECRET OR SCIENTIFIC, TECHNICAL, COMMERCIAL, FINANCIAL OR LABOUR RELATIONS INFORMATION, SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD, WHICH, IF DISCLOSED, COULD REASONABLY BE EXPECTED TO PREJUDICE SIGNIFICANTLY THE COMPETITIVE POSITION OR INTERFERE SIGNIFICANTLY WITH THE CONTRACTUAL OR OTHER NEGOTIATIONS OF A PERSON, GROUP OF PERSONS OR ORGANIZATION; Section 239(2)(i), MA; ASE Processing Centre Agreement d. A TRADE SECRET OR SCIENTIFIC, TECHNICAL, COMMECIAL OR FINANCIAL INFORMATION THAT BELONGS TO THE MUNICIPALITY OR LOCAL BOARD AND HAS MONETARY VALUE OR POTENTIAL MONETARY VALUE, Section 239(2)(j), MA; ASE Operational Program

That Council reconvene into Open Session at 4:10pm and report on matters discussed in closed session.

regard to Closed Session Item 17.1.c under Section 239(2) (i) of the Municipal Act being a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization, regarding an Automated Speed Enforcement (ASE) processing centre agreement; That staff be directed to proceed accordingly.

regard to Closed Session Item 17.1.d under Section 239(2) (j) of the Municipal Act being a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value, regarding Automated Speed Enforcement (ASE) operational program details; That Council be directed to proceed accordingly.

That Council convene into closed session at 4:55pm to deal with the following matter(s): a. PERSONAL MATTER ABOUT AN IDENTIFABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES, Section 239(2)(b) MA; Confidential attachment to Report LS-2024-0016, appointment to Georgina Accessibility Advisory Committee for 2022-2026 Term of Office b. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE, Section 23992)(f), MA; legal advice regarding improvement to Town-owned infrastructure

That Council reconvene into Open Session at 5:20pm and report on matters discussed in closed session.

regard to Closed Session Item No. 17.1.a on the agenda under Section 239(2)(b) of the Municipal Act regarding a personal matter about an identifiable individual, including municipal or local board employees, regarding appointment to the Georgina Accessibility Advisory Committee for the 2022-2026 Term of Office; That staff be directed to proceed accordingly.

regard to Closed Session Item No. 17.1.b on the agenda under Section 239(2)(f) of the Municipal Act regarding legal advice regarding improvement to Town-owned infrastructure; That Council receive the update from the Solicitor and staff be directed to proceed accordingly.

1. That Council receive Report No. OI-2024-0016 prepared by the Operations Division, Operation & Infrastructure Department, dated September 11, 2024, regarding the Safe Streets Policy - governing the review and implementation of traffic studies and calming measures in the Town of Georgina; 2. That Council endorse the draft Safe Streets Policy as the governing policy for use on review and implementation of traffic studies and calming measures throughout the Town of Georgina; 3. That the Safe Streets Policy replace Traffic Calming Policy RD 18 and any reference to Traffic Calming Policy RD 18 now be in reference to the Safe Streets Policy; 4. That By-law 2024-0062 (TR-1) be adopted to amend By-Law 2023-0087 (TR-) to amend; a. Schedule XXX Community Safety Zones to include the areas listed within Attachment 2; b. Schedule XXVII to ensure that all streets within any Community Safety Zone do not exceed 40km/hr and that any speed currently posted above 40km/hr be reduced to 40km/hr; 5. That Council direct staff to discuss with York Region the opportunities for Community Safety Zones on Regional roads with associated local assets

1. That Council receive Report No. OI-2024-0014 prepared by the Operations Division, Operation & Infrastructure Department, dated September 11, 2024, regarding the Safe Streets Monitoring Program: Automated Speed Enforcement (ASE) Implementation; 2. That By-law No. 2024-0061 (REG-1) be enacted to replace By-law No. 2022-0052 (REG-1), being a by-law to establish an administrative penalty system for violations of by-laws within the Town of Georgina, in order to implement changes necessary to incorporate camera-based enforcement, consistency in appeals and general housekeeping revisions to facilitate automated speed enforcement in the Town of Georgina.

3. That Council endorse the final details included in this report for implementation of the Safe Streets Monitoring Program inclusive of the use of 5 cameras installed at the locations listed on a 3-6 month rotation each;

4. That revenues collected from the program be first used to cover the program costs, and following, that the: a. First $50,000 overage to be used for the implementation of the Safe Streets Policy, b. The next $250,000 overage to be used to offset the general tax levy within the Operations and Infrastructure Department relating to road signage and markings c. That staff report back in 2025 regarding allocation of any overage beyond $300,000 5. That Council delegate authority to the CAO to execute the necessary contracts with the camera vendor in order to implement the program; and, 6. That staff return to Council in 2025 with a summary and update on the program.

That Council receive the staff briefing note advising of the temporary closure of Pollock Road between Woodbine Avenue and Warden Avenue starting September 25th for a six-week period during installation of a shoulder-stabilizing retaining wall.

That the following bylaws be adopted; 1. By-law Number 2024-0060 (HO-1) designating Bonnie and Lorne Parks as being of Cultural Heritage Value or Interest 1. By-law to designate Bonnie and Lorne Park.pdf 2. Schedule A.pdf 3. Schedule B.pdf 2. Bylaw Number 2024-0061 (REG-1) to establish an Administrative Penalty System 1. 2024-0061 (REG-1), Establish Administrative Penalty System, September 11, 2024.pdf 3. Bylaw Number 2024-0062 (TR-1) amending Bylaw 2023-0087 (TR-1) regulating traffic and control of parking of vehicles; Community Safety Zones 1. BEING A BY-LAW TO AMEND BY-LAW NO. 2023-0087 (TR-1).pdf

That Report No. LS-2024-0016 prepared by the Clerk’s Division, Legislative Services, dated September 11, 2024, respecting the appointment to the Georgina Accessibility Advisory Committee for the remainder of the 2022-2026 Term of Office, be received. That Council review the attachment (Confidential Attachment No. 1) detailing the applications received for the following committee: Georgina Accessibility Advisory Committee That Council direct the Clerk’s Division to prepare the necessary bylaw to give effect to the appointment. That the appointment of the selected applicant by Council come into effect upon the passing of the appointment bylaw and the acceptance of the appointment by the Committee Designate.

That the following bylaw be adopted; 1. Bylaw Number 2024-0063 (COU-2) confirming proceedings of Council on September 11, 2024 1. Bylaw 2024-0063 (COU-2) Confirming proceedings of Council on September 11, 2024.pdf

That the September 11, 2024 Council meeting adjourn at 5:20pm

That the following minutes be adopted as presented: 1. Council Minutes of August 14, 2024

That the presentation provided by Mary Anne Cooper and Danyal Ahmed of the Georgina Centre for Arts and Culture outlining the current deliverables provided by the GCAC in accordance with its 2024 budget and associated funding from the Town, and the expanded deliverables 4 that would be provided in the coming 5-10 years under the proposed increased funding request and building agreement, be received.

6 5. That Council direct staff to consider the Georgina Military Museum as an exception in the 2025 program year, as they require funding to cover operating expenses (rent, hydro, etc.).

1. That Council receive Report No. SI-2024-0016 prepared by the Economic Development and Tourism Division, Strategic Initiatives Department, dated September 11, 2024, on information gathered with respect to the potential to allow for the installation of temporary patios within the Town public road allowance. 2. That Council provide direction to Staff to develop a program and licensing bylaw to permit restaurants/cafes to establish temporary patios within the Town public road allowance. 3. In the event that Council has directed staff to develop a program and bylaw as outlined in Recommendation 2 above, that Staff report to Council with the proposed program outlined in Q1 of 2025.

1. That Council receive Report No. SI-2024-0019 prepared by the Strategic Initiatives and Development Services 10 Departments dated September 11, 2024 respecting the Housing Accelerator Fund – Intake 2; 2. That Council approve the Housing Action Plan attached to Report No. SI-2024-0019 including the mandatory initiative to allow 4 units as-of-right in urban and serviced settlement areas; 3. That Council endorse the submission of an application to the Housing Accelerator Fund – Intake 2.

In regard to Closed Session Item 17.1.c under Section 239(2) (i) of the Municipal Act being a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization, regarding an Automated Speed Enforcement (ASE) processing centre agreement; 1. That staff be directed to proceed accordingly.

In regard to Closed Session Item 17.1.d under Section 239(2) (j) of the Municipal Act being a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value, regarding Automated Speed Enforcement (ASE) operational program details; 1. That Council be directed to proceed accordingly.

In regard to Closed Session Item No. 17.1.a on the agenda under Section 239(2)(b) of the Municipal Act regarding a personal matter about an identifiable individual, including municipal or local board employees, regarding appointment to the Georgina Accessibility Advisory Committee for the 2022-2026 Term of Office; 1. That staff be directed to proceed accordingly.

In regard to Closed Session Item No. 17.1.b on the agenda under Section 239(2)(f) of the Municipal Act regarding legal advice regarding improvement to Town-owned infrastructure; 1. That Council receive the update from the Solicitor and staff be directed to proceed accordingly.

3. That Council endorse the final details included in this report for implementation of the Safe Streets Monitoring Program inclusive of 15 the use of 5 cameras installed at the locations listed on a 3-6 month rotation each;

That the following bylaws be adopted; 1. By-law Number 2024-0060 (HO-1) designating Bonnie and Lorne Parks as being of Cultural Heritage Value or Interest 2. Bylaw Number 2024-0061 (REG-1) to establish an Administrative Penalty System 3. Bylaw Number 2024-0062 (TR-1) amending Bylaw 2023-0087 (TR-1) regulating traffic and control of parking of vehicles; Community Safety Zones

1. That Report No. LS-2024-0016 prepared by the Clerk’s Division, Legislative Services, dated September 11, 2024, respecting the appointment to the Georgina Accessibility Advisory Committee for the remainder of the 2022-2026 Term of Office, be received. 2. That Council review the attachment (Confidential Attachment No. 1) detailing the applications received for the following committee: a. Georgina Accessibility Advisory Committee 3. That Council direct the Clerk’s Division to prepare the necessary bylaw to give effect to the appointment. 4. That the appointment of the selected applicant by Council come into effect upon the passing of the appointment bylaw and the acceptance of the appointment by the Committee Designate.

That the following bylaw be adopted; 1. Bylaw Number 2024-0063 (COU-2) confirming proceedings of Council on September 11, 2024