Council Meeting

That the January 24, 2024 agenda, with the following addendum items, be adopted; Item 12.1.b, proclamation of the month of February as 'Black History Month' Item 12.2.b(b), Procurement Policy Briefing Note Item 16.1, Bylaw No. 2024-0004 (PUR-1) to adopt policies for the acquisition of deliverables Item 17.1.a, Closed Session, Section 239(2)(d), CUPE 905.13 - Verbal Update

That Council receive the delegation provided by Cesar Caneo on behalf of the Georgina Community Food Pantry, providing 2023 service statistics, the Community Fridge project and potential comprehensive integrated services.

That Council receive the information provided by Jennifer Anderson, Executive Director of Georgina Chamber of Commerce, concerning the Chamber's annual grant request and the services it provides on behalf of the Town.

b. EV ChargeON Grant Program Update 1. EV ChargeON Grant Program Update.pdf 2. Attachment 1 - Proof of Funding Template.pdf Report No. SI-2024-0002 RESOLUTION NO. C-2024-0018 That Council receive Report No. SI-2024-0002 prepared by the Strategic Initiatives Department dated January 24, 2024 respecting the EV ChargeON Grant Program Update; That Council direct staff to apply to the EV ChargeON program for EV Charger Installations at the Replacement Civic Centre; That Council designate signing authority to Rob Wheater, Deputy CAO/Treasurer, to complete and sign the Proof of Funding document referenced in Attachment 1, demonstrating a $20,000 cost-share contribution from the Replacement Civic Centre project budget; and That Council direct staff to put forward a Business Case for 2025 to create an Electric Vehicle Charging Infrastructure Plan and explore the option of combining the review with the Green Fleet Strategy.

That the Council Meeting observe a recess at 10:55am.

That the Rules of Procedure be waived to permit Niv Bala of Routes Connecting Communities to address Council.

That Council receive the comments provided by Niv Bala of Routes Connecting Communities regarding the Non-Profit Organization Grant Program - Intake 1.

That Council receive Report No. SI-2024-0001 prepared by the Strategic Initiatives Department dated January 24, 2024 respecting the Non-Profit Organization Grant Program - Intake 1.

That Council approve the disbursement of grant funding to the Georgina Centre for Arts and Culture in the amount of $100,000.

That Council approve the disbursement of grant funding to the Georgina Centre for Arts and Culture in the amount of $110,000 on the understanding that the remaining $15,000 funding request be automatically reviewed by Intake 2 with no new application required.

That Council approve the disbursement of grant funding to the Skilled Trades Centre (GTTI) in the amount of $45,000.

That Council approve the disbursement of grant funding to the Skilled Trades Centre (GTTI) in the amount of $50,000 and that registration for training be available to Georgina residents prior to non-residents.

That the Council meeting observe a recess at 12:50pm

That Council provide direction to staff to waive the fee in the amount of $1,659 to the Duclos Point Property Owners for the Minor Variance application submitted to facilitate the construction of the proposed pavilion/community shelter in the Duclos Point Community Park, and that this amount be disbursed to the Georgina Chamber of Commerce for the distribution, mailing and storage of Town of Georgina 2024 Tourism Guides.

That Council approve the disbursement of grant funding to Routes Connecting Communities in the amount of $44,200 for transportation services.

That Council approve the disbursement of grant funding to the Georgina Feral Cat Committee (GFCC) in the amount of $6,000, that staff be requested to provide in-kind services by working with the Georgina Feral Cat Committee to source lower rate spay/neuter veterinary services or clinics to assist the Committee in continuing its service to the community, and that the Committee be encouraged to take part in Intake 2.

That Council approve the disbursement of grant funding to the Georgina Military Museum in the amount of $25,000.

That Council approve the disbursement of grant funding to the Georgina Chamber of Commerce in the amount of $64,000, and direct staff to work with the Chamber to determine the events needing attendance by Chamber representative(s).

4. That Council reserve $50,800 of the $350,000 budget allocated to the 2024 Non-Profit Organization Grant Program for Intake 2. 5. That Council refer Hospice Georgina to the Strategic Initiatives Department for further discussion on the proposed Health Care Strategy in order to determine the most appropriate manner for the Town to support this initiative. And further, that Hospice Georgina be invited to present their project to Council at an upcoming Council meeting. 6. That Staff be directed to notify all grant recipients and finalize the key performance indicators, reporting requirements, code of conduct and require that the recipients enter into a partnership agreement with the Town prior to the disbursement of funds. 7. That all grant recipients be required to recognize the Town of Georgina as a supporter of the funded project(s), by including the Town’s wordmark on print and digital marketing materials.

8. That the Georgina Centre for Arts and Culture and the Military Museum be requested to conduct a review of their business operations, and present to the Town’s Internal Review Team in the Fall of 2024 a report to outline their long-term plans to become more financially sustainable.

That Council proclaim Thursday, February 1st 'Optimist Day' throughout the Town of Georgina, endorse the raising of its flag at the Georgina Civic Centre on Thursday, February 1st in recognition of Optimist Day and that staff coordinate the flag-raising accordingly.

That Council proclaim the month of February as 'Black History Month' throughout the Town of Georgina to recognize the legacy of Black Canadians, and endorse the flying of its flag during the same month.

That Council receive the briefing note providing an update on an application to York Region's Pedestrian and Cycling Partnership Program for a 380 metre connecting link between Forestry Drive and Station Road on Old Homestead Road in Pefferlaw.

That Council receive and approve the Briefing Note describing revisions to the updated procurement policy considered by Council on January 17, 2024, the only substantive revision being to grant the Deputy Chief Administrative Officer the ability to authorize limited overages to budget amounts approved by Council up to a $20,000 limit for projects having a value of $100,000 or less or up to 20% of the project value to a maximum of $50,000 for projects having a value in excess of $100,000; if the overage required is greater, the matter is to return to Council for approval.

That the following bylaw be adopted; 1. Bylaw Number 2024-0004 (PUR-1) to adopt policies for the acquisition of deliverables and to repeal Bylaw 2018-0051 (PUR-1) 1. Procurement Policy By-law .pdf 2. Procurement Policy.pdf

That Council convene into Closed Session at 2:25pm to deal with the following matter; LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS, Section 239(2)(d), MA; CUPE 905.13 - Verbal Update

That Council reconvene into Open Session at 3:00pm and report on matters discussed in Closed Session.

regard to Closed Session Item No. 17.1.a under Section 239(2)(d) of the Municipal Act being labour relations or employee negotiations regarding CUPE 905.13 - Verbal Update, 1. That Council receive the update from staff and that staff be directed to proceed accordingly.

1. Bylaw Number 2024-0008 (COU-2) confirming proceedings of Council on January 24, 2024 1. 2024-0008 Confirm proceedings of Council, January 24, 2024.pdf

That the meeting adjourn at 3:02pm

Council 3 January 24, 2024 That the January 24, 2024 agenda, with the following addendum items, be adopted;  Item 12.1.b, proclamation of the month of February as 'Black History Month'  Item 12.2.b(b), Procurement Policy Briefing Note  Item 16.1, Bylaw No. 2024-0004 (PUR-1) to adopt policies for the acquisition of deliverables  Item 17.1.a, Closed Session, Section 239(2)(d), CUPE 905.13 - Verbal Update

b. EV ChargeON Grant Program Update Report No. SI-2024-0002 RESOLUTION NO. C-2024-0018 1. That Council receive Report No. SI-2024-0002 prepared by the Strategic Initiatives Department dated January 24, 2024 respecting the EV ChargeON Grant Program Update; 2. That Council direct staff to apply to the EV ChargeON program for EV Charger Installations at the Replacement Civic Centre; 3. That Council designate signing authority to Rob Wheater, Deputy CAO/Treasurer, to complete and sign the Proof of Funding document referenced in Attachment 1, demonstrating a $20,000 cost-share contribution from the Replacement Civic Centre project budget; and 4. That Council direct staff to put forward a Business Case for 2025 to create an Electric Vehicle Charging Infrastructure Plan and explore the option of combining the review with the Green Fleet Strategy.

4. That Council reserve $50,800 of the $350,000 budget allocated to the 2024 Non-Profit Organization Grant Program for Intake 2. Council 9 January 24, 2024 5. That Council refer Hospice Georgina to the Strategic Initiatives Department for further discussion on the proposed Health Care Strategy in order to determine the most appropriate manner for the Town to support this initiative. And further, that Hospice Georgina be invited to present their project to Council at an upcoming Council meeting. 6. That Staff be directed to notify all grant recipients and finalize the key performance indicators, reporting requirements, code of conduct and require that the recipients enter into a partnership agreement with the Town prior to the disbursement of funds. 7. That all grant recipients be required to recognize the Town of Georgina as a supporter of the funded project(s), by including the Town’s wordmark on print and digital marketing materials.

Council 10 January 24, 2024 That Council proclaim Thursday, February 1st 'Optimist Day' throughout the Town of Georgina, endorse the raising of its flag at the Georgina Civic Centre on Thursday, February 1st in recognition of Optimist Day and that staff coordinate the flag-raising accordingly.

That Council receive and approve the Briefing Note describing revisions to the updated procurement policy considered by Council on January 17, 2024

That the following bylaw be adopted; 1. Bylaw Number 2024-0004 (PUR-1) to adopt policies for the acquisition of deliverables and to repeal Bylaw 2018-0051 (PUR-1)

That Council convene into Closed Session at 2:25pm to deal with the following matter; a. LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS, Section 239(2)(d), MA; CUPE 905.13 - Verbal Update

In regard to Closed Session Item No. 17.1.a under Section 239(2)(d) of the Municipal Act being labour relations or employee negotiations regarding CUPE 905.13 - Verbal Update, 1. That Council receive the update from staff and that staff be directed to proceed accordingly.

That the following bylaw be adopted; 1. Bylaw Number 2024-0008 (COU-2) confirming proceedings of Council on January 24, 2024