Council Meeting

That the February 3, 2021 agenda be adopted as presented.

That the following minutes be adopted as presented: 1. Minutes of the January 13, 2021 Council Meeting 1. Council Minutes, January 13, 2021.pdf

That the delegation provided by Brian North, Southlake Foundation, inviting participation in its 2021 Run for Southlake four-week virtual fundraising event, be received and

a. Audit Plan for the 2020 Fiscal Year 1. Report CS-2021-0001 Audit Plan for 2020 Fiscal Year.pdf Report No. CS-2021-0001 RESOLUTION NO. C-2021-0032 1. That Council receive Report No. CS-2021-0001 prepared by the Corporate Services Department dated February 3, 2021 respecting the Audit Plan for the 2020 Fiscal Year. 2. That Council approve the Audit Plan for the 2020 Fiscal Year as prepared by BDO Canada LLP in consultation with Town staff, and described in the attached correspondence from BDO Canada LLP dated February 3, 2021. b. 2020 Wastewater Collection System Annual Performance Report 1. Report OI-2021-0001, 2020 Wastewater Performance Report.pdf Report OI-2021-0001 RESOLUTION NO. C-2021-0033 1. That Council receive Report No. OI-2021-0001 prepared by the Operations and Infrastructure Department, dated February 3, 2021, regarding the 2020 Annual Performance Report for the Wastewater Collection System. 2. That Staff be authorized to proceed with application for an Area-Wide Environmental Compliance Approval (ECA) from the Ministry of the Environment Conservation and Parks (MECP) for the Town's Wastewater Collection System. 3. That the Director of Operations & Infrastructure, and the Director of Development Services, be authorized to approve extensions or modifications to the wastewater collection system subject to the conditions set forth in the Area-Wide ECA once it is issued by the MECP. 4. That Staff be authorized to proceed with the development of an Environmental Man

1. That Council receive Report RC-2021-0001 prepared by the Recreation & Culture Department dated February 3, 2021 regarding Jackson's Point Harbour 2021-2022 Season Slip Fees. 2. That Council increase the Jackson's Point Harbour 2021-2022 Season Slip Fees to match CPI (Consumer Price Index) rates, excluding transient slips fees for the 2021 season, and direct staff to transfer five of the eight available transient slips to a lottery draw which supports fair assignment of seasonal slips and promotes fair access to the harbour facilities, and direct staff to publicize these fees in accordance with the provisions of the Municipal Act. 3. That Council adopt a bylaw to approve the Jackson's Point Harbour 2021-2022 slip fees to reflect these recommendations.

That Council receive the General Information Items for February 3, 2021.

1. Bylaw Number 2021-0008 (RE-3) to amend Bylaw No. 2007-0114 (RE-3) to establish Fees and Charges for Recreation and Culture, Jackson's Point Harbour Seasonal Slip Fees for 2021-2022 season 1. Bylaw 2021-0008 Amend Bylaw 2017-0114, Fees and Charges, Recreation and Culture, Seasonal Slips, Feb. 3, 2021.pdf 2. Bylaw Number 2021-0009 (TR-1) to amend Bylaw No. 2002-0046 (TR-1) regulating traffic and control parking of vehicles, Schedule II, Ways Bay Drive from Windy Shores Drive to 300m east. 1. Bylaw 2021-0009 Amend Bylaw 2002-0046, Regulate Traffic and Parking Control, Sch. II, Ways Bay Dr, Feb. 3, 2021.pdf

That the Council Meeting convene into Closed Session at 10:30am to discuss the following matters; THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD, Section 239(2)(a), MA; Internal Audit, Verbal Report PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES, Section 239(2)(b), MA; Human Resources Update, Verbal Report

That Council Members reconvene into Open Session at 11:35am and report on matters discussed in Closed Session.

regards to Closed Session Item No. 18.1(a) of the agenda being the security of the property of the Municipality or Local Board, under Section 239(2)(a) of the Municipal Act respecting verbal updates an internal audit completed, that Council receive the internal audit verbal update provided by the Treasurer.

regards to Closed Session Item No. 18.1(b) of the agenda being a Personal Matter about an Identifiable Individual including municipal or local board employees under Section 239 (2) (b) of the Municipal Act respecting a Human Resources Update, that Council receive the Human Resources verbal update provided by the Director of Human Resources.

That the meeting adjourn at 11:38pm

That the following minutes be adopted as presented: 1. Minutes of the January 13, 2021 Council Meeting

a. Audit Plan for the 2020 Fiscal Year Report No. CS-2021-0001 RESOLUTION NO. C-2021-0032 1. That Council receive Report No. CS-2021-0001 prepared by the Corporate Services Department dated February 3, 2021 respecting the Audit Plan for the 2020 Fiscal Year. 2. That Council approve the Audit Plan for the 2020 Fiscal Year as prepared by BDO Canada LLP in consultation with Town staff, and described in the attached correspondence from BDO Canada LLP dated February 3, 2021. b. 2020 Wastewater Collection System Annual Performance Report Report OI-2021-0001 RESOLUTION NO. C-2021-0033 1. That Council receive Report No. OI-2021-0001 prepared by the Operations and Infrastructure Department, dated February 3, 2021, regarding the 2020 Annual Performance Report for the Wastewater Collection System. 2. That Staff be authorized to proceed with application for an Area- Wide Environmental Compliance Approval (ECA) from the Ministry of the Environment Conservation and Parks (MECP) for the Town's Wastewater Collection System. 3. That the Director of Operations & Infrastructure, and the Director of Development Services, be authorized to approve extensions or modifications to the wastewater collection system subject to the conditions set forth in the Area-Wide ECA once it is issued by the MECP. 4. That Staff be authorized to proceed with the development of an Environmental Management System (EMS), aligned with the Drinking Water Quality Management Standard (DWQMS) and with 4 the ISO Standard 140

1. Bylaw Number 2021-0008 (RE-3) to amend Bylaw No. 2007-0114 (RE-3) to establish Fees and Charges for Recreation and Culture, Jackson's Point Harbour Seasonal Slip Fees for 2021-2022 season 2. Bylaw Number 2021-0009 (TR-1) to amend Bylaw No. 2002-0046 (TR-1) regulating traffic and control parking of vehicles, Schedule II, Ways Bay Drive from Windy Shores Drive to 300m east.

That the Council Meeting convene into Closed Session at 10:30am to discuss the following matters; A. THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD, Section 239(2)(a), MA; Internal Audit, Verbal Report 7 B. PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES, Section 239(2)(b), MA; Human Resources Update, Verbal Report

In regards to Closed Session Item No. 18.1(a) of the agenda being the security of the property of the Municipality or Local Board, under Section 239(2)(a) of the Municipal Act respecting verbal updates an internal audit completed, that Council receive the internal audit verbal update provided by the Treasurer.

In regards to Closed Session Item No. 18.1(b) of the agenda being a Personal Matter about an Identifiable Individual including municipal or local board employees under Section 239 (2) (b) of the Municipal Act respecting a Human Resources Update, that Council 8 receive the Human Resources verbal update provided by the Director of Human Resources.

Bylaw Number 2021-0010 (COU-2) confirming the proceedings of Council on February 3, 2011.