Council Meeting

That the January 24 and 25, 2023 Council agenda, with the following amendments, be adopted; Item No. 11.1.c, 2023 Budget - Additional public comments Item No. 11.1.d, Replacement Civic Centre, Report No. SI-2023-0002 (originally noted as Item 11.1.a on main agenda) Item No. 121.1.e, Maintenance and Installation of Entrances from Municipal Highways, Report No. OI-2023-0001 (originally noted as Item No. 11.1.b on main agenda) Item No. 16.5, Bylaw No. 2023-0009 regarding the maintenance of entrances from municipal highways Item No. 7.2, amendment made to Resolution No. C-2023-0019 of the January 11, 2023 minutes

That the following minutes be adopted as presented: 1. December 7, 2022 Council Minutes 1. December 7, 2022 Council Minutes.pdf 2. January 11, 2023 Council Minutes 1. January 11, 2023 Council Minutes.pdf

That Council receive the delegation provided by Linda Lyons, Chair of the Georgina Centre for Arts and Culture, updating Council on recent partnerships, grant funding, programming and exhibits.

That Council receive the delegation provided by Frayda Rotenberg, owner of 361 Tampa Drive, requesting the municipality repair the heaved culvert at this property which could result in a reverse flow of water back to the house.

That Council receive the presentation provided by Andrew Mirabella of Hemson Consulting presenting its preliminary financial impact analysis on the More Homes Built Faster Act, Bill 23, with particular emphasis on the development charge component and its potential financial effects to the Town of Georgina.

That the Council meeting recess at 10:36am.

That the meeting recess at 12:45pm

1. That Council receive Report No: SI-2023-0002 prepared by the Capital Projects Division, Strategic Initiatives Department dated January 24, 2023 respecting the Replacement Civic Centre. 3. That Council approve an updated fee budget for CBRE of $998,190.13 and for IBI of $2,033,375.26 plus applicable taxes, and that compliance with By-law No. 2018-0051 (PUR-1) and Procurement Policy No. CS-2018-PS001 be waived to the extent necessary to permit such updated fee budget. 4. That Council approve a contingency for consultant services (CBRE & IBI) of $203,000.00 plus applicable taxes. 8. That Council approve the funding strategy outlined in the 2023 Draft Budget Report and within the financial section below, including: The creation of a new Replacement Civic Centre reserve Allocating the 2023 and 2024 non-core dedicated Infrastructure Levy to this new reserve Reallocating reserve contributions from the Facility Repair and Replacement and Corporate Capital reserves as shown in the 2023 Draft Budget Approving the use of a temporary capital line through Infrastructure Ontario, to provide the option of temporarily funding the expenditures relating to the project, to a maximum of 5 years, as the Town contributes to the new reserve Approving the use of internal borrowings against Town reserves Providing the Treasurer delegated authority to determine the split of funding between the new reserve, internal borrowings, and the temporary capital line, to ensure the most optimum financing sce

That the following recommendations of Report SI-2023-0002 entitled 'Replacement Civic Centre' be

That Council approve the following staffing requests; Road Attendant, Operations and Infrastructure Department, Business Case Number 23-SI-OI-02, in the amount of $94,250 Client Services Technician, Office of the Deputy CAO, Business Case Number 23-SI-DCAO-01 in the amount of $70,640 Water Clerk, Office of the Deputy CAO, Business Case Number 23-SI-DCAO-02 in the amount of $73,280 Manager, Corporate Strategy & Transformation, Strategic Initiatives Department, Business Case Number 23-SI-SI-01, in the amount of $159,900 Executive Assistant (PPT to PFT), Public Library, Business Case Number 23-SI-LI-01, in the amount of $24,800

That Council approve the staffing request of a Heavy-duty Diesel Mechanic, Operations & Infrastructure, Business Case Number 23-SI-OI-01, in the amount of $104,500.

That Council approve the staffing request of two Project Managers, Operations and Infrastructure, Business Case Number 23-SI-OI-03, in the amount of $260,000.

That Council approve the staffing request for Four Career Firefighters to align with current and projected growth of the community and ensure the safety of crews and residents when responding to incidents, Fire & Rescue Services, Business Case Number 23-SI-FS-01, in the amount of $336,000. Voters YEA NAY Abstain Conflict Mayor Quirk X Regional Councillor Davison X Councillor Fellini X Councillor Neeson X Councillor Genge X Councillor Biggerstaff X Councillor Dale X Results 6 1 0 0

That Council approve the staffing position of Circulation Supervisor - Georgina Public Library, Business Case Number 23-SI-LI-02, in the amount of $86,600.

That Council approve the hiring of two additional Seasonal Parking Control Officers, Legislative Services Department, Business Case Number 23-SI-LS-01, in the amount of $40,000.

That Council approve the position of Planning Consultant, Development Services Department, Business Case Number 23-NI-DS-01, in the amount of $60,000.

That Council approve the Department-led Staff Engagement Funding, an operating initiative to enhance culture and increase employee productivity and retention, Office of the CAO, Business Case Number 23-NI-CAO-01, in the amount of $50,000.

That Council receive Report No. OI-2023-001 prepared by the Operations and Infrastructure Department, Operations Division dated January 24, 2023, respecting the consolidated update of the Maintenance and Installation of Entrances from Municipal Highways, otherwise known as the Entrance By-Law; That Council approve the operating budget of $60,000 annually, phased with $30,000 from the rate stabilization reserve and $30,000 from the tax levy, to remove surface discontinuities at entrances caused by Town infrastructure, and that staff bring a briefing note including the associated policy to administer the program. That Council approve the new Entrance By-Law to be executed by the Mayor and Town Clerk.

That the Council meeting recess at 3:20pm.

That the following Capital Initiatives for the Operations and Infrastructure Department be approved; Streetlight Upgrades including new streetlight installations and upgrading streetlight fixtures to LED, Business Case Number 23-CI-OI-01, in the amount of $150,000 Minor Capital - Concrete, to replace sidewalks, curb and gutter, and catch basins (frame and lid), Business Case Number 23-CI-OI-02, in the amount of $75,000 Minor Capital - Culverts under 3m, to replace the ones that have either failed and are in a temporary state of repair or have reached a culvert rating indicating failure and replacement, Business Case Number 23-CI-OI-03, in the amount of $250,000 Pavement Management, Business Case Number 23-CI-OI-04, in the amount of $4,000,000 Rehabilitation of Bridges and Culverts over 3m as determined through the OSIM inspection, Business Case Number 23-CI-OI-05 in the amount of $135,000 Emerald Ash Borer Tree Removal Program, Business Case Number 23-CI-OI-06 in the amount of $2,500,000 School Zone Safety Upgrades, Business Case Number 23-CI-OI-07 in the amount of $75,000 Streetscape Redevelopment Detailed Design - High Street, Business Case Number 23-CI-OI-08 in the amount of $400,000 Major Ditch Reconstruction, Business Case Number 23-CI-OI-09 in the amount of $200,000 Fleet Mechanical Improvements including Diagnostic Tooling, Return on Investment, Hardware and Hoist, Business Case Number 3-CI-OI-10 in the amount of $42,000 Fleet Health and Safety Improvements; eye-wash d

That Council approve the Fleet Replacement Program (Vehicle and Equipment Replacement Program - VERS), Operations & Infrastructure Department, Business Case Number 23-CI-OI-14, in the amount of $2,439,000.

That Council approve the following Capital Initiatives for the Community Services Department: Challenge Course Repairs and Equipment at The ROC, Business Case Number 23-CI-CS-02, in the amount of $15,000 Ditching and Drainage at The ROC and other parks throughout Georgina, Business Case Number 23-CI-CS-03, in the amount of $75,000 Irrigation System Repairs for baseball diamonds and soccer fields, Business Case Number 23-CI-CS-04, in the amount of $60,000 Building Condition Assessment (BCA) Items; Business Case Number 23-CI-CS-07 for a total amount of $1,209,000; i) Georgina Ice Palace Generator Overhaul $275,000, ii) Fire Station 1-4 Emergency Generator Overhaul $50,000, iii) Fire Station 1-6 Emergency Generator Replacement $52,000, iv) Fire Station 1-4 Repair of Settlement Cracks $75,000, v) Fire Station 1-4 Built-up Roofing Scan and Localized remedial repairs $82,000, vi) Georgina Ice Palace Kitchen and Bar Replacement $40,000, vii) Pool Filter Replacement $370,000, HVAC Replacement - Sutton Arena $65,000, viii) Existing High Intensity Discharge Lighting $200,000 Parks & Trails Plan Study to provide a detailed needs assessment and fulfil the requirements for a plan under the Planning Act, Business Case Number 23-CI-CS-08 in the amount of $100,000

That Council approve the Facilities Repairs and Remediation Program to address the following priority deficiencies and lifecycle replacement projects under the Community Services Department, Business Case Number 23-CI-CS-01 in the total amount of $99,000; Georgina Ice Palace Shutter Replacement $40,000; Sutton Arena Roof Access Hatch $15,000, Willow Beach Roof Replacements $24,000 and Georgina Leisure Pool Boiler Gasket Reseal $20,000, under the Community Services Department, Business Case Number 23-CI-CS-01 in the total amount of $99,000.

That Council approve Picnic Table Replacement as part of the 2022 continued initiative, Community Services Department, Business Case number 23-CI-CS-05 in the amount of $50,000.

That Council approve $150,000 as part of a ten-year plan to replace one or two pieces of Playground Equipment annually in order to maintain the required CSA safety standards, Community Services Department, Business Case Number 23-CI-CS-06.

That Council approve the following Capital Initiatives for Fire and Rescue Services; Suppression Equipment; Hose and Appliances $10,000, SCBA Cylinders $53,000, Hazmat, Gas Detection and Special Operations Equipment $5,000, Automated External Defibrillator (AED) $2,000, Business Case Number 23-CI-FS-01 in the total amount of $70,000 Communications Equipment, Business Case Number 23-CI-FS-02 in the amount of $25,000 Bunker Gear, Business Case Number 23-CI-FS-03 in the amount of $65,000 Clothing/PPE and Bunker Gear for Four New Staff, Business Case Number 23-CI-FS-04 in the amount of $24,000

That Council approve the Storm Water Rate Study, Office of the Deputy CAO, Business Case number 23-CI-DCAO-03, in the amount of $50,000.

That Council approve the Development Tracking Solution to meet the needs of all land development applications, approvals, permitting and inspections and licensing for the Planning, Building and Engineering divisions, Office of the Deputy CAO, Business Case Number 23-CI-DCAO-01, in the amount of $500,000.

That Council approve Additional Full-time Resources to support the ongoing and future Corporate IT Projects, Office of the Deputy CAO, Business Case Number 23-CI-DCAO-02 in the amount of $562,500.

That the Council meeting recess at 4:25pm and reconvene at 9:00am on Wednesday, January 25, 2023.

That the following minutes be adopted as presented: 4 1. December 7, 2022 Council Minutes 2. January 11, 2023 Council Minutes

That Council approve the staffing request for Four Career Firefighters to align with current and projected growth of the community and ensure the safety of crews and residents when responding to incidents, Fire & Rescue Services, Business Case Number 23-SI-FS-01, in the amount of $336,000. YEA NAY Abstain Conflict Mayor Quirk X Regional X Councillor Davison Councillor X Biggerstaff Councillor Fellini X Councillor X Neeson 12 Councillor Genge X Councillor Dale X Results 6 1 0 0

1. That Council receive Report No. OI-2023-001 prepared by the Operations and Infrastructure Department, Operations Division dated January 24, 2023, respecting the consolidated update of the Maintenance and Installation of Entrances from Municipal Highways, otherwise known as the Entrance By-Law; 2. That Council approve the operating budget of $60,000 annually, phased with $30,000 from the rate stabilization reserve and $30,000 from the tax levy, to remove surface discontinuities at entrances caused by Town infrastructure, and that staff bring a briefing note including the associated policy to administer the program. 3. That Council approve the new Entrance By-Law to be executed by the Mayor and Town Clerk. 14

That the following Capital Initiatives for the Operations and Infrastructure Department be approved;  Streetlight Upgrades including new streetlight installations and upgrading streetlight fixtures to LED, Business Case Number 23-CI-OI-01, in the amount of $150,000  Minor Capital - Concrete, to replace sidewalks, curb and gutter, and catch basins (frame and lid), Business Case Number 23-CI-OI-02, in the amount of $75,000  Minor Capital - Culverts under 3m, to replace the ones that have either failed and are in a temporary state of repair or have reached a culvert rating indicating failure and replacement, Business Case Number 23-CI-OI-03, in the amount of $250,000  Pavement Management, Business Case Number 23-CI-OI- 04, in the amount of $4,000,000  Rehabilitation of Bridges and Culverts over 3m as determined through the OSIM inspection, Business Case Number 23-CI-OI-05 in the amount of $135,000  Emerald Ash Borer Tree Removal Program, Business Case Number 23-CI-OI-06 in the amount of $2,500,000 15  School Zone Safety Upgrades, Business Case Number 23- CI-OI-07 in the amount of $75,000  Streetscape Redevelopment Detailed Design - High Street, Business Case Number 23-CI-OI-08 in the amount of $400,000  Major Ditch Reconstruction, Business Case Number 23-CI- OI-09 in the amount of $200,000  Fleet Mechanical Improvements including Diagnostic Tooling, Return on Investment, Hardware and Hoist, Business Case Number 3-CI-OI-10 in the amount of $42,000  Fleet Health and Saf

That Council approve the following Capital Initiatives for the Community Services Department: 16  Challenge Course Repairs and Equipment at The ROC, Business Case Number 23-CI-CS-02, in the amount of $15,000  Ditching and Drainage at The ROC and other parks throughout Georgina, Business Case Number 23-CI-CS-03, in the amount of $75,000  Irrigation System Repairs for baseball diamonds and soccer fields, Business Case Number 23-CI-CS-04, in the amount of $60,000  Building Condition Assessment (BCA) Items; Business Case Number 23-CI-CS-07 for a total amount of $1,209,000; i) Georgina Ice Palace Generator Overhaul $275,000, ii) Fire Station 1-4 Emergency Generator Overhaul $50,000, iii) Fire Station 1-6 Emergency Generator Replacement $52,000, iv) Fire Station 1-4 Repair of Settlement Cracks $75,000, v) Fire Station 1-4 Built-up Roofing Scan and Localized remedial repairs $82,000, vi) Georgina Ice Palace Kitchen and Bar Replacement $40,000, vii) Pool Filter Replacement $370,000, HVAC Replacement - Sutton Arena $65,000, viii) Existing High Intensity Discharge Lighting $200,000  Parks & Trails Plan Study to provide a detailed needs assessment and fulfil the requirements for a plan under the Planning Act, Business Case Number 23-CI-CS-08 in the amount of $100,000

That Council approve the Facilities Repairs and Remediation Program to address the following priority deficiencies and lifecycle replacement projects under the Community Services Department, Business Case Number 23-CI-CS-01 in the total amount of $99,000; a. Georgina Ice Palace Shutter Replacement $40,000; b. Sutton Arena Roof Access Hatch $15,000, c. Willow Beach Roof Replacements $24,000 and 17 d. Georgina Leisure Pool Boiler Gasket Reseal $20,000, under the Community Services Department, Business Case Number 23-CI-CS-01 in the total amount of $99,000.

That Council approve the following Capital Initiatives for Fire and Rescue Services;  Suppression Equipment; Hose and Appliances $10,000, SCBA Cylinders $53,000, Hazmat, Gas Detection and Special Operations Equipment $5,000, Automated External 18 Defibrillator (AED) $2,000, Business Case Number 23-CI- FS-01 in the total amount of $70,000  Communications Equipment, Business Case Number 23-CI- FS-02 in the amount of $25,000  Bunker Gear, Business Case Number 23-CI-FS-03 in the amount of $65,000  Clothing/PPE and Bunker Gear for Four New Staff, Business Case Number 23-CI-FS-04 in the amount of $24,000

19 That Council approve Additional Full-time Resources to support the ongoing and future Corporate IT Projects, Office of the Deputy CAO, Business Case Number 23-CI-DCAO-02 in the amount of $562,500.