Council Meeting

That the October 9, 2024 Council agenda, with the following addendum items, be adopted; Item 11.1.g, additional comments received, Report No. DS-2024-0057 Item 11.1.a, remove recommendation No. 3 of Report No. CAO-2024-0001 Item 11.1.a, additional comments received, Report No. CAO-2024-0001 Item 7.1, correction to Council Minutes of September 11, 2024, Item 11.1.h, page 12, missing text added so that it reads "...regarding the Safe Streets Policy – governing the review and implementation of traffic studies and calming measures in the Town of Georgina;"

That the following minutes be adopted as amended; 1. Council Minutes of September 11, 2024 1. September 11, 2024 Council Minutes.pdf page 12, Item 11.1.h, missing text added to #1 of Resolution No. C-2024-0284 so that it now reads "That Council receive Report No. OI-2024-0016 prepared by the Operations Division, Operation & Infrastructure Department, dated September 11, 2024 regarding the Safe Streets Policy – governing the review and implementation of traffic studies and calming measures in the Town of Georgina;"

That Council receive Report No. CAO-2024-0001, prepared by Human Resources, Office of the CAO, dated October 9, 2024 respecting the Council Remuneration Policy; That Council approve the Council Remuneration Policy, Attachment 1, and provide delegated authority to the CAO to implement the policy. Voters YEA NAY Abstain Conflict Mayor Quirk X Regional Councillor Davison X Councillor Fellini X Councillor Neeson X Councillor Genge X Councillor Biggerstaff X Councillor Dale X Results 6 1 0 0

That Council convene into Closed Session at 10:30am to discuss the following matter(s): ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE, Section 239(2)(f), MA; 255 Lake Drive North - OLT Proceedings A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD, Section 239(2)(c), MA, Facility Divestiture Considerations

That Council reconvene into Open Session at 12:25pm and report on matters discussed in Closed Session.

regard to Closed Session Item No. 17.1.a under Section 239(2)(f) of the Municipal Act being advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding 255 Lake Dr. N - OLT Proceedings; That Council receive the update from the solicitor and that the solicitor and staff be directed to proceed accordingly.

regard to Closed Session Item No. 17.1.b under Section 239(2)(c) of the Municipal Act being a proposed or pending acquisition or disposition of land by the municipality or local board regarding Facility Divestiture Considerations; That staff be directed to proceed accordingly.

That Council receive the presentation No. 8.1 provided by Marianne Love presenting recommendations for Council remuneration following analysis of municipal comparators, and presentation No. 8.2 provided by staff regarding the Capital Project Dashboard, a new program to track the progress of Town projects.

That Council receive the delegation provided by Sarah Carew on behalf of Victor Priestly regarding information on 182 Church Street, Keswick for consideration of designated status on the municipal heritage register.

That Council receive Report No. DS-2024-0042 prepared by the Development Engineering Division, Development Services Department dated October 9, 2024 respecting the proposed extension of Ashwood Avenue across the frontage of Lots 96 to 101, Plan 302; and, That the request to extend Ashwood Avenue be approved and that the Mayor and Clerk be authorized to execute a Development Agreement between Jjacck Holdings Ltd. and the respective owner(s) of Lots 96, 97, 98 and 101, Plan 302, as the Owners, and the Corporation of the Town of Georgina relating to the extension of Ashwood Avenue. That the owners notify and provide all landowners on Ashwood Avenue with a copy of the approved Construction Management Plan a minimum of 30 days prior to the commencement of works, in accordance with Section 5.6 of the Development Agreement.

That the following report recommendations be adopted; b. 2025 Council Meeting Schedule 1. 2025 Council Meeting Schedule.pdf 2. 2025 Council Meeting Calendar.pdf Report No. LS-2024-0017 RESOLUTION NO. C-2024-0305 That Council receive Report No. LS-2024-0017 prepared by the Clerk’s Division, Legislative Services Department dated October 9, 2024, respecting the 2025 Council meeting schedule. That Council approve the attached Council Meeting Schedule for 2025. e. 2024 Semi Annual Operating Financial Report 1. DCAO-2024-0015 2024 SEMI ANNUAL OPERATING FINANCIAL REPORT.pdf Report No. DCAO-2024-0015 RESOLUTION NO. C-2024-0306 That Council receive Report No. DCAO-2024-0015 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated October 9, 2024 respecting the 2024 Semi Annual Operating Financial Report. f. Green and Inclusive Community Building Grant Program 2024 Intake 1. Green and Inclusive Community Building Grant Program 2024 Intake.pdf Report No. SI-2024-0020 RESOLUTION NO. C-2024-0307 That Council receive Report No. SI-2024-0020 prepared by the Corporate Strategy and Transformation division, Strategic Initiatives department, dated October 9, 2024, respecting the Green and Inclusive Community Building Grant Program 2024 Intake; That Council approve the budget for the Sutton Arena Retrofit project up to $1,404,000, with up to $1,123,000 to be paid by the grant program; That Council allocate a budget of $228,000 as the Town’s cost-share

That the Council Meeting recess at 12:45pm

That Council receive Report No. DCAO-2024-0014 prepared by the Financial Strategy and Planning Division of the Office of the Deputy CAO dated October 9, 2024 respecting the Grant Administration Policy. That Council authorizes the Treasurer to commit up to $50,000 annually per the Grant Administration Policy to be funded by Discretionary Reserves. That Council adopt the Grant Administration Policy.

That Council receive Report No. DS-2024-0057 prepared by the Planning Policy Division, Development Services Department, dated October 9, 2024, respecting the Municipal Heritage Register Review – Draft Cultural Heritage Evaluation Report and Preliminary Assessment of Listed Properties; and, That staff report back to Council no later than Q2 of 2025 following the receipt and assessment of all Council and public comments, with recommendations on the designation of Listed properties that incorporate considerations in addition to the minimum criteria established in the Ontario Heritage Act.

That the General Information items for the October 9, 2024 Council Agenda be received.

That Council receive staff briefing note providing information on the Housing Needs Assessment process, confirming due diligence has been conducted by staff and that staff will be proceeding with a standard competitive procurement process to engage a consultant to help complete the Town's Housing Needs Assessment.

That Council receive staff briefing note providing a progress update on the construction of the replacement Civic Centre.

That Council receive staff briefing note regarding temporary road closure to complete soils investigations and field investigations in 2024 for the Old Shiloh Bridge Replacement project expected to occur in late 2025.

That the following bylaw be adopted; 1. Bylaw Number 2024-0067 (COU-3) to establish the basis for determining the remuneration to be paid to Members of Council 1. Council Remuneration Bylaw.pdf

That the following bylaw be adopted; 1. Bylaw Number 2024-0066 (COU-2) confirming the proceedings of Council on October 9, 2024 1. Bylaw 2024-0066 (COU-2) Confirm proceedings of Council on October 9, 2024.pdf

That the meeting adjourn at 2:40pm.

That the following minutes be adopted as amended; 1. Council Minutes of September 11, 2024  page 12, Item 11.1.h, missing text added to #1 of Resolution No. C- 2024-0284 so that it now reads "That Council receive Report No. OI-2024-0016 prepared by the Operations Division, Operation & Infrastructure Department, dated September 11, 2024 regarding 4 the Safe Streets Policy – governing the review and implementation of traffic studies and calming measures in the Town of Georgina;"

1. That Council receive Report No. CAO-2024-0001, prepared by Human Resources, Office of the CAO, dated October 9, 2024 respecting the Council Remuneration Policy; 2. That Council approve the Council Remuneration Policy, Attachment 1, and provide delegated authority to the CAO to implement the policy. 5 YEA NAY Abstain Conflict Mayor Quirk X Regional X Councillor Davison Councillor X Biggerstaff Councillor Fellini X Councillor X Neeson Councillor Genge X Councillor Dale X Results 6 1 0 0

That Council convene into Closed Session at 10:30am to discuss the following matter(s): a. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE, Section 239(2)(f), MA; 255 Lake Drive North - OLT Proceedings b. A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD, Section 239(2)(c), MA, Facility Divestiture Considerations

That Council reconvene into Open Session at 12:25pm and report on matters discussed in Closed Session. 6

In regard to Closed Session Item No. 17.1.a under Section 239(2)(f) of the Municipal Act being advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding 255 Lake Dr. N - OLT Proceedings; 1. That Council receive the update from the solicitor and that the solicitor and staff be directed to proceed accordingly.

In regard to Closed Session Item No. 17.1.b under Section 239(2)(c) of the Municipal Act being a proposed or pending acquisition or disposition of land by the municipality or local board regarding Facility Divestiture Considerations; 1. That staff be directed to proceed accordingly.

That Council receive the presentation No. 8.1 provided by Marianne Love presenting recommendations for Council remuneration following analysis of municipal comparators, and presentation No. 8.2 provided by staff 7 regarding the Capital Project Dashboard, a new program to track the progress of Town projects.

1. That Council receive Report No. DS-2024-0042 prepared by the Development Engineering Division, Development Services Department dated October 9, 2024 respecting the proposed extension of Ashwood Avenue across the frontage of Lots 96 to 101, Plan 302; and, 2. That the request to extend Ashwood Avenue be approved and that the Mayor and Clerk be authorized to execute a Development Agreement between Jjacck Holdings Ltd. and the respective owner(s) of Lots 96, 97, 98 and 101, Plan 302, as the Owners, and the Corporation of the Town of Georgina relating to the extension of Ashwood Avenue. 3. That the owners notify and provide all landowners on Ashwood Avenue with a copy of the approved Construction Management Plan a minimum of 30 days prior to the commencement of works, in accordance with Section 5.6 of the Development Agreement. 8

That the following report recommendations be adopted; b. 2025 Council Meeting Schedule Report No. LS-2024-0017 RESOLUTION NO. C-2024-0305 1. That Council receive Report No. LS-2024-0017 prepared by the Clerk’s Division, Legislative Services Department dated October 9, 2024, respecting the 2025 Council meeting schedule. 2. That Council approve the attached Council Meeting Schedule for 2025. e. 2024 Semi Annual Operating Financial Report Report No. DCAO-2024-0015 RESOLUTION NO. C-2024-0306 1. That Council receive Report No. DCAO-2024-0015 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated October 9, 2024 respecting the 2024 Semi Annual Operating Financial Report. f. Green and Inclusive Community Building Grant Program 2024 Intake Report No. SI-2024-0020 RESOLUTION NO. C-2024-0307 1. That Council receive Report No. SI-2024-0020 prepared by the Corporate Strategy and Transformation division, Strategic Initiatives department, dated October 9, 2024, 9 respecting the Green and Inclusive Community Building Grant Program 2024 Intake; 2. That Council approve the budget for the Sutton Arena Retrofit project up to $1,404,000, with up to $1,123,000 to be paid by the grant program; 3. That Council allocate a budget of $228,000 as the Town’s cost-share contribution to be funded through the facilities repair and replacement reserve, subject to grant approval; and, 4. That Council direct staff to prepare and submit an application to the Green

1. That Council receive Report No. DCAO-2024-0014 prepared by the Financial Strategy and Planning Division of the Office of the Deputy CAO dated October 9, 2024 respecting the Grant Administration Policy. 10 2. That Council authorizes the Treasurer to commit up to $50,000 annually per the Grant Administration Policy to be funded by Discretionary Reserves. 3. That Council adopt the Grant Administration Policy.

That the following bylaw be adopted; 13 1. Bylaw Number 2024-0067 (COU-3) to establish the basis for determining the remuneration to be paid to Members of Council

That the following bylaw be adopted; 1. Bylaw Number 2024-0066 (COU-2) confirming the proceedings of Council on October 9, 2024